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Executive Support Officer
Honiton
Temporary for 3 months
Start early February
Monday to Friday
9am to 5pm (37 hours per week)
PAY £14.84 ph
Job Role:
To provide an effective business administration support service as part of the Executive Support Team. Core accountabilities:1. Arranging meeting/event dates and details, including administering Assistant Director/Director meetings.
2. Email management and dealing with enquiries, screening and directing calls.
3. Managing correspondence including writing routine letters and emails and ensuring timely replies.
4. Maintaining files/folders/documents in a confidential and secure manner.
5. Booking travel/accommodation.6. Undertake logger duties in the event of an emergency situation, supporting the Emergency and Business Continuity Plans.
7. Ordering stationery/other items.
8. Supporting financial processes through setting up Purchase Orders and the payment of invoices.
9. Production of the weekly Stay Connected and Member newsletters.
10. Co-ordination of the Star Awards and other employee recognition events.
11. Supporting corporate events.
12. Note taking for confidential HR meetings and providing additional recruitment co-ordination support as required and in liaison with the HR Support Officers.13. Build and establish effective relationships with key stakeholders, demonstrating political sensitivity, tact and diplomacy.
14. Production of a range of reports or other documents using a range of software including Word, Powerpoint, Excel, etc.
15. General administrative duties as requested by the Executive Support Team Manager or SLT members.16. Support the approach to equalities and diversity ensuring that our services and policies identify, address and promote the needs of our diverse community. This includes the need for safety of children and other vulnerable people.
17. Take personal responsibility for the relevant aspects of the Health and Safety Policy.
18. Ensure awareness and compliance with the policies, Code of Conduct and Constitution.
19. Assist in managing risk within the service.
This list is not exhaustive and the post holder is expected to take on other responsibilities and activities commensurate with the grade and standing of the post, as may reasonably be required.
Requirements for the role:
Experience within a busy admin and clerical environment
Educated to GSE Level (English and Maths)
Good IT skills
Must be organised and methodical
Basic DBS (this can be applied for)
Driving licence desireable
PLEASE CONTACT JAMES FLOCKHART AT BERRY RECRUITMENT FOR MORE INFORMATION ON
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
