Office Administrator

Office Administrator (office based)

Location: Honiton, Devon

Salary £30K

Are you a detail-oriented professional looking for a dynamic administrative role? Our Client is seeking an experienced Office Administrator to join our team near Honiton, Devon.

Role overview

This role is crucial in ensuring the smooth operation of  the office and supporting various administrative functions within the company. If you thrive in a fast-paced environment, excel at multitasking, and possess excellent communication skills, we want to hear from you!

Key Responsibilities

Sales Invoice Processing:

• Generate and process sales invoices accurately and timely.
• Address any discrepancies and follow up on outstanding invoices.

Timesheet Analysis & Reporting:

• Collect and analyse employee timesheets.
• Prepare detailed reports on hours worked and project allocations.

Stock Control & Liaising with Stores:

• Monitor and manage inventory levels.
• Coordinate with VDS stores to ensure timely replenishment of stock.

Fleet Management:

• Oversee the maintenance and scheduling of the company fleet.
• Ensure all vehicles are compliant with safety and regulatory standards.

General Office Duties:

• Perform various administrative tasks including ordering stationery, managing office supplies, and maintaining an organized office environment.
• Act as the front-of-house contact for visitors and employees, providing a welcoming and professional atmosphere.

Breakdown Coordinator:

• Manage and coordinate breakdowns, ensuring contract engineers are dispatched promptly.
• Maintain accurate records of breakdown incidents and resolutions.

Ad-hoc Duties:

• Provide support to the Senior Management Accountant and help cover for team absences.

Your Profile / Qualifications

• Computer Literacy: Proficient in MS Word and Excel is essential.
• Preferred Experience: Sage 50 for processing invoices and managing accounts.
• Experience: Similar administrative role experience is essential.
• Communication: Excellent written and verbal communication skills.
• Liaison Skills: Ability to liaise effectively with customers, suppliers, and internal staff.
• Self-Motivation: Strong self-motivation with the ability to work independently.
• Time Management: Effective time management skills.

Office Hours

• Monday to Thursday: 8:15 am – 5:00 pm
• Friday: 8:15 am – 4:00 pm

Please click ‘APPLY NOW’, or call the WSR Team at (phone number removed) for more info.

We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time.

We will however keep your CV on file and review your suitability against any other vacancies we may have available.