Part Time Administrator
26,000 - 27,000 FTE (Actual: 13,867 - 14,400 pa)
Permanent - Part Time (20 hours per week, across 4 days)
Gatwick area

Our client is seeking an organised and proactive Part-Time Administrator to work closely with their Property Director, providing vital administrative support and coordinating external property maintenance services. This is a fantastic opportunity to join a close-knit team, contributing to the smooth operation of property management processes alongside a highly experienced director.

This role offers variety, from scheduling repairs and maintenance to organising works for third-party companies. The ideal candidate will have excellent organisational skills, a confident and proactive approach, and an understanding of working within environments that cater to individuals with specific needs.

Key Responsibilities

Manage and coordinate internal systems for maintenance requests and service tracking.
Process and track invoices, ensuring timely payments and accurate record-keeping.
Provide general administrative support to the Property Director, helping with diary management and day-to-day organisation.
Act as the first point of contact for clients, addressing enquiries and resolving issues.
Support maintenance staff and contractors by organising schedules and dispatching tasks.
Maintain office files, records, and databases, ensuring accuracy and accessibility.
Monitor inventory and manage supplies and equipment orders.
Ensure compliance with policies, health and safety standards, and assist in audits.
Prepare reports on operational performance and client feedback.

Skills Required

Previous administrative experience, ideally within property management or a similar field.
Excellent organisational and multitasking abilities.
Confident with scheduling systems and proficient in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Experience coordinating contractors and understanding maintenance processes is an advantage.
Ability to work independently and collaboratively in a fast-paced environment.
Detail-oriented with a commitment to quality and accuracy.
Positive attitude and customer-focused mindset.
Ability to handle sensitive information with confidentiality.

This is a rewarding role for someone looking to make a meaningful impact in a supportive and professional environment. If this sounds like you, we would love to hear from you. Apply today!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.