Workforce, Payroll and Training Administrator

Become a Workforce, Payroll and Training Administrator at Brighton & Hove. It’s more than just admin. It’s working across the service for all aspects of workforce management, to keep recruitment and the service moving forward, having a real impact on the smooth running of the centre.

You will be an integral part of the friendly and supportive administrative function as you aid the corporate recruitment team, monitor workforce compliance, process employment changes and payroll queries as well as keeping files in order.

With previous experience in a similar role, and good organisational, communication and time management skills, you can enjoy a long and rewarding career, where a range of training opportunities are available that can see your career grow and career aspirations achieved.

As a Workforce, Payroll and Training Administrator you will be:

• Providing general administration and an efficient support service as required such as updating and maintaining accurate workforce employee data, answering telephone calls, taking messages, typing letters, responding to external reference requests, whilst communicating effectively and professionally with both internal and external customers, ensuring confidentiality of all written and verbal communication.
• Providing transactional administration support for Human Resources including contributing to on-boarding /induction, administration of probationary review process and leaver process as required.
• Working with the on-boarding team to ensure that all new starters personnel files are complete with all relevant information included.
• Maintaining the personnel files, ensuring that these meet regulatory requirements.
• Maintaining professional accreditations and renewals tracker database.
• Maintaining Right to Work and DBS tracker database, ensuring these meet regulatory requirements.
• Communicating maternity /paternity policy to relevant employees, assisting with queries and ensuring all relevant paperwork is produced.
• Supporting the Hospital Director in the matters relating to absence management and flexible working requests.
• Maintaining staff recruitment starters and leavers’ tracker database
• Logging site supervisions and appraisal information and proactively providing head of department with weekly percentage compliance for the relevant departments.
• Requesting job vacancy approvals and liaise with recruiter on job vacancies.
• Assisting with scheduling interviews.
• First point of contact and ensure managers follow Human Resources process as per Elysium Healthcare Policies
• To maintain up to date GDPR compliance.
• Attending and taking minutes for confidential meetings including but not limited to disciplinary and grievances, at the request of the Hospital Director.
• Completing the weekly input for Permanent, Bank and Locum payroll.
• Accurately capturing overtime, enhancements, annual leave and absence.
• Responding to staff payroll queries
• Checking the monthly cost report and make amendments to ensure salaries reflect what has been worked.
• Overseeing of the training compliance of all staff across the service, ensuring that staff are proactively supported to complete training relevant to their job roles, including face to face and e-learning.
• Liaising with Regional Training Team in relation to new starters requiring induction training.
• Locums - ensuring that we have all the correct information from Agencies.
• Locum spreadsheet updating and emailing to HRBP with all new locum details.

To be successful in this role, you will have:

• Good standard of general education (English and Maths at GCSE or equivalent level)
•  Previous successful experience in a similar role
• CIPD qualified/ working towards or equivalent qualification
• Well-versed in use of Microsoft Office (Excel, PowerPoint, and Outlook)
• Commitment to Continuing Professional Development
•  Able to multi-task and deal with a busy workload, with priorities sometimes changing
• Willing to take responsibility for own learning and development, particularly during induction period whilst learning HR processes and systems
• Able to work independently and be solutions focused whilst ensuring managers are updated on progress
• Very organised, working calmly and efficiently
• Willing to be flexible, adaptable, show enthusiasm and able to multi-task whilst not losing sight of priorities
• Ability to work with a diverse group of people at all levels
• Ability to maintain confidentiality at all times
• Excellent verbal and written communication skills
• Able to record information and undertake work accurately and check work to ensure it is correct at all times e.g. salary and holiday calculations
• Ability/willingness to support other sites as needed.
• Also willing to attend virtual meetings and undertake sessions such as HR Inductions with groups of new staff either virtually or face to face.

Where you will be working:

Location: 14-18 New Church Road, Hove, East Sussex, BN3 4FH 

Working at Brighton & Hove Clinic, you will join the multidisciplinary team that provides CAMHS Tier 4 service for young people aged 12 - 18 years with a prime diagnosis of eating disorders and who may have other metals health conditions.?? 

Combining the NICE guidelines recommended therapies, the service creates bespoke programmes that provide person-centred care to support each person’s physical, medical and mental health needs. Young people will participate in psycho-education to support their care plans, and are given the opportunity to engage in therapeutic programmes such as mindfulness, family and trauma therapy.