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We are seeking a proactive and detail-oriented Finance Administrator to provide essential administrative support to the Finance team. This role is ideal for someone looking to develop their career in a finance function, with a varied workload across finance administration and front-of-house duties. Ideally the Finance Administrator will have an AAT level 3 in Finance and Accountating.
Finance Administrator:-
- Accurately post supplier invoices relating to purchase orders onto weekly, minimising posting errors and queries.
- Maintain and update accounts payable and accounts receivable ledgers.
- Check, match, and post supplier invoices onto the company MIS.
- Liaise with the Purchasing team to resolve invoice discrepancies.
- Reconcile supplier statements against company MIS.
- File supplier invoices and statements systematically.
- Post monthly general ledger and expense journals.
- Set up new supplier and customer accounts.
- Request missing supplier invoices where required.
- Manage petty cash and foreign currency processing monthly.
- Coordinate the GRN function with the Purchasing department.
- Review and submit employee expenses on the company MIS.
- Provide GL code analysis as directed by the Finance Controller.
- Assist with preparation and execution of supplier payment runs.
Reception & Office Support
- Maintain a tidy and welcoming reception area.
- Greet and log external visitors professionally.
- Answer and direct incoming calls via the company switchboard.
- Distribute incoming mail and manage outgoing post.
- Maintain refreshment facilities and office supplies daily.
- Ensure health and safety PPE compliance for visitors entering the shop floor.
General
- Provide reception cover for holidays, sickness, or meetings.
- Support other administrative duties as required.
- Adhere to company policies and procedures at all times.
- Promote and uphold equality, teamwork, and health & safety standards across the business.
Salary Banding: 28K - 32K
Bonus Scheme: 4% on achievement of both personal performance and company performance (For example we paid out at 50% % this year due to the business only achieving 50% of target)
Death in Service:1 x Annual Salary
Employer Pension: 5% Salary Sacrifice with minimum 4% from employee
Access to Westfield Health Cash Plan
We have flexible working requirements with core business hours Monday - Thursday.
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