Facilities and Office Manager

Office and Facilities Coordinator

Location: Huddersfield, West Yorkshire
Salary: 30k DOE
Hours: 35 hours per week
Contract Type: Permanent

Are you a highly organised and professional individual looking to oversee the maintenance of an organisation's physical infrastructure? Join our team as an Office and Facilities Manager and play a crucial role in ensuring all facilities are safe, functional, and well-maintained while working within budgets and coordinating with vendors as required.

Key Responsibilities of the Office and Facilities Coordinator:

• Oversee the maintenance and repair of buildings, equipment, and systems to ensure they are in good working order.
• Develop and implement preventative maintenance programs to minimise downtime and extend the lifespan of assets.
• Ensure all facilities comply with health, safety, and environmental regulations.
• Conduct regular inspections and audits to identify and mitigate potential hazards.
• Maintain up-to-date records of safety inspections, incidents, and corrective actions.
• Work with the Head of Finance to maintain the facilities budget, including forecasting costs.
• Identify cost-saving opportunities and implement measures to reduce operational expenses.
• Negotiate contracts and manage relationships with external service providers, including cleaning, security, and maintenance contractors.
• Monitor vendor performance to ensure compliance with service level agreements and quality standards.
• Review and approve invoices, ensuring accuracy and adherence to budget.
• Optimise the use of space within the office, including office layouts and work space allocation.
• Coordinate office moves, renovations, and refurbishments.
• Assist with the development and implementation of emergency response plans and procedures.
• Coordinate emergency drills and training for staff.
• Promote and implement sustainable practices to reduce the environmental impact of the facilities.
• Monitor energy usage and implement energy-saving measures.
• Lead initiatives to reduce waste and improve recycling programs.
• Manage and support the general office and reception team, including providing training and development opportunities.
• Work hands-on in general office or on reception as staffing needs dictate.
• Manage tasks such as post, reception, hospitality to clients, stationery, deeds, and archiving.

The Key Requirements of the Office and Facilities Coordinator:

• Strong leadership and team management skills.
• Excellent communication and interpersonal skills.
• Knowledge of health, safety, and environmental regulations.
• Strong problem-solving and decision-making abilities.
• Must be well-organised, flexible, conscientious, and have a 'can do' practical attitude.

If you are interested in the role, and want to know more, please apply or contact us for more information.

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