Executive Support Officer

SWIFT Temps Ltd Commercial Recruitment Division are currently seeking an experienced Executive Support Officer to provide administrative support to the Chief Executive and the executive leadership team for our client in Huddersfield, West Yorkshire on an ongoing temp basis (minimum 6 months contract, with potential for extension).

Hybrid will be on offer of up to two days per week once fully trained.

If you possess exceptional organisational skills, strong attention to detail, and thrive in a fast-paced environment, we would love to hear from you.

Job Overview

• Job Title: Executive Support Office
• Location: Huddersfield, West Yorkshire (Hybrid will be on offer of up to two days per week once fully trained.
• Employment Type: Ongoing Temporary (minimum 6 months contract, with potential for extension)
• Working Hours: Monday – Friday, 09:00am – 17:00pm
• Pay Rate: £14.17p/h

Key Responsibilities:

• Managing diaries and emails for the executive team to ensure effective scheduling and communication.
• Preparing for meetings by planning agendas, taking accurate minutes, and recording decisions as appropriate.
• Organising and coordinating meetings, including logistics and follow-up communications.
• Responding to correspondence as directed, using information gathered from relevant sources for accurate and timely responses.
• Screening visitors and incoming calls, redirecting as necessary to facilitate effective communication.
• Contributing to service delivery and improvement by promoting quality and customer service standards within the secretarial support function.
• Handling confidential and sensitive information with discretion and professionalism.
• Taking a proactive approach to workload and time management, ensuring tasks are planned and completed to meet targets and deadlines.
• Collaborating with team members to achieve collective objectives and providing support as needed.
• Demonstrating proficiency in Microsoft Office packages and adapting to new technologies and processes.
• Maintaining flexibility and adaptability to changing priorities and demands within the role.

Requirements:

• Experience in admin and executive support in a large organisation (diary and meeting management).
• Ability to plan and monitor financial resources.
• Understanding of political environments and sensitivity with Councillors.
• Experience in commissioning and monitoring goods/services.
• Knowledge of project management techniques and strong prioritisation skills.
• Proficient in Microsoft Office.
• Strong literacy and numeracy skills for documentation and reporting.
• Excellent customer service.
• Commitment to personal development and training.
• Flexible team player.
• Vehicle owner as travelling to other meetings as and when needed.

How to Apply:

Click to Apply!! Contact Samantha at the Bradford Office Swift Temps Ltd Bradford 

This position is being advertised on behalf of SWIFT Temps Ltd Commercial Recruitment Division, which operates as an employment business.