Admin Support

I am Currently recruiting for a Admin Support role based in Hull, the role will include but not be limited to the support of various administrative and operational tasks to ensure compliance, efficiency, and safety within the team. This role will involve updating documentation, inputting data, and reporting, as well as providing administrative support to the team as needed. This role may involve working in an office setting as well as on-site at port facilities, depending on operational needs. Flexibility and adaptability are essential.

Qualifications:

• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficient in using Microsoft word packages such as; (Word, Excel, PowerPoint).
• Hands on experience in an administrative role.
• Ability to work independently and collaboratively within a team.

Key Responsibilities:

Safety:

• Manage safety documentation, ensuring timely signing and updates.
• Upload safety observations into the electronic safety database.
• Update and maintain fire warden signs.
• Report incidents, issues and near misses, immediately, to the Marine and Logistics Department.

Documentation Management:

• Input the DPR (Daily Progress Reports).
• Amend and update PTP (Planned Task Profile) documentation, ensuring signatures are obtained.
• Input the setting to work process documentation.
• Input all relevant documentation onto SharePoint to ensure easy access and organisation.
• Update and upload fuelling data, spreadsheets, including amounts of fuel allocated to different site contractors.

General Duties:

• Assist the Office Manager with any extra work when needed.
• Assist in taking minutes during meetings when necessary.
• Prepare and submit weekly reports on various operational activities.
• Assist team members, including the Office Manager and the HSE Manager, with additional work as required, including support with PPE and permits.
• Ensure all machines & equipment have the correct certification and are kept up to date.

Training:

• Ensure that all mandatory training is up to date and communicate any expiring training or equipment tickets to the team.
• Print reports that enable the team to track the mandatory training, this will come from SGRE's training system.

System Updates:

• Regularly update the component tracking system (Smart Yard) and our development tracker (Power Bl).
• Collaborate with the manpower supervisor to manage manning and rota schedules.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.