Editorial Administrator

Do you have strong administration experience and enjoy working as part of a team?

This highly regarded global publishing organisation is looking to appoint an experienced Administrator to work across their portfolio of journals, taking responsibility for the administration of their journal peer-review system. You will ensure that the journal administrative procedures meet the needs of authors, referees, and editors. The successful candidate will also contribute to the daily administration of journal material by providing support to the team. The company offers an excellent salary and benefits package with this permanent position. This is a hybrid role, with 3 days a week working in the office and two days a week from home.

Responsibilities include:

• Provide first point of contact for authors, reviewers, readers and editors
• Forward pre-submission enquiries to the appropriate Editor
• Check-in manuscripts via manuscript tracking system using appropriate checklists
• Ensure that appropriate review reminders are sent out
• Check and send out decision letter to author (if requested by Monitoring Editor)
• Send files to XML supplier for manuscript formatting
• Send figures to Production for formatting and ethics checking
• Keep people records up-to-date and archive published articles regularly
• Ensure efficient and accurate record keeping using the manuscript tracking system
• Generate statistics and reports, as required
• Take a team-oriented approach to work

The successful person will have experience of working in an office department, ideally within a publishing environment or scientific environment although this isn’t essential, but you should possess sound IT skills. Experience of working with MS Excel is essential as are strong written and verbal communication skills and exceptional time-management and organisational skills. You will be a good team player, together with a proactive approach and willing to take initiative when required.

This is a varied and highly interesting administration role, where your excellent skills will be of great value supporting the journals team.

If you would like further details of this fantastic opportunity to join this busy team, please send your CV and a short cover letter.