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Responsibilities
- Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues.
- Monitors and manages contract expiration dates.
- Works with moderate work direction and is skilled and knowledgeable to the position.
- Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
- Provide contract status reports to management for review.
- Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
- Provide support to Accounts Payable as required.
- Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
- Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
- Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.
Skills and qualification
- Microsoft Excel and other analysis tools
- Experience within a large corporation or complex organisational setting.
- Experience in engaging with contractors, in a developing country environment.
- Experience of using SAP (or other) computerised maintenance management tools.
- Business and ethics compliance. - Understanding of company
- expectations relating to controls, reporting and compliance
- Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities.
- Ability to integrate security and community objectives into
- plans for Service & Material Contracting.
- Budgetary reporting and analysis skills
- Solid written communication and reporting skills
- Maintenance and Reliability (M&R) processes - Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
- Knowledgeable of contracts terms and conditions
- Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
- Good observation and listening skills
- Demonstrates high level of initiative.
- Good interpersonal and motivation skills.
- Good communications and presentation skills
- Good organisational and administrative skills
- Good communication skills (oral & written) in English
- Ability to interact in a multi-cultural environment
- Good Planning, execution and organisational skills
- Excellent computing skills
- Ability to work independently.
