Estates Coordinator

Your new company
Our client are a government-owned organisation who provide specialist maintenance and facilities management services to healthcare sites across the UK. They are hiring an Estates Coordinator to support maintenance and facilities delivery to a number of sites in East London. This is a part-time role working Wednesday-Friday, 9:00-17:00.
Your new role
Supporting the Senior Estates Manager, the purpose of this role is to ensure that local site services meet the needs of colleagues, customers, and visitors within their premises in accordance with policies and procedures, legislation, and statutory requirements.
The Estates Coordinator will be responsible for the co-ordination of in-house/outsourced services in a facilities service provision across a portfolio of properties.
Key duties will include:

• Planning and coordination of maintenance/facilities activities.
• Ensuring work is delivered within agreed SLAs.
• Support overseeing the reporting and monitoring of progress for all maintenance, repairs, health, safety & compliance issues.
• Manage various contracted services in the assigned portfolio, ensuring contractors work in accordance with SLAs, policies & procedures.
• Coordinate a program of regular inspections and checks with service teams and contractors (inc. audits, compliance activities etc.).
• Support the management of security issues across the sites (reporting, incident investigation, audits etc.).
• Managing tenant liaison, chairing meetings, briefings, training sessions etc.
• Maintain asset registers for the properties
• Act as occupier liaison contact for any new works carried out in the premises
• Responsible for the day-to-day purchase to pay process for your portfolio

What you'll need to succeed
To succeed in this role you will require relevant experience operating in a facilities/estates role where you coordinate maintenance and other facilities services for a multi-site portfolio of commercial properties. You will also require:

• Knowledge of FM building compliance and healthcare cleanliness standards.
• Knowledge of FM services and CAFM systems.
• IOSH Managing safely or equivalent.
• Experience of Health and Safety Management and associated safe systems of work.
• Experience of working with budgets.
• Customer, client and key stakeholder communication experience.
• Experience of supplier management and dealing with challenging situations.
• Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities).
• Experience of KPI and SLA tracking and reporting.
• Budget management experience is desirable.

What you'll get in return
When successful in securing this role you will receive a permanent, part-time contract with a large government-owned organisation that operates across the UK. You will also receive:

• 30,000 - 40,000 + 3,000 car allowance (pro rata)
• 27 days leave + bank holidays (pro rata)
• Up to 6% pension contributions
• Various other company benefits

What you need to do now


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