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We are seeking a highly organised and detail-oriented Site Administrator / Document Controller!The successful candidate will be responsible for managing and controlling all project documentation, ensuring compliance with company procedures and standards. This role requires excellent administrative skills, a strong understanding of document control processes, and the ability to work collaboratively with various departments to support project delivery.Key Responsibilities:- Manage and maintain electronic and hard copy documents as per company procedures- Review and update documents to ensure they are complete, accurate, and in compliance with standards- Ensure all documents are easily accessible in the document storage system- Coordinate with different departments to facilitate the document control process- Monitor the retrieval of documents and ensure timely distribution to relevant stakeholders- Provide subject matter expertise and coaching on the use of common data environment (CDE) software to project teams and subcontractors- Ensure accurate control of documentation from pre-construction through to completion and archiving- Manage different review workflows, consulting closely with project design managers, site teams, design teams, subcontractors, and external suppliers- Liaise with project teams to ensure they have a full understanding of the document control procedure and CDE system procedures- Provide feedback to design and project managers on documentation issues- Manage business archiving to ensure documentation is stored efficiently and can always be accessed and referenced- Understand and conduct role-specific requirements of the Information Management Systems and help identify opportunities for improvement Requirements:- Proven experience as a Document Controller or similar role- Proficient in IT systems and Electronic Document Management Systems (EDMS) used in documentation control (e.g., SharePoint, BIM360, Aconex, ViewPoint) - Understanding of ISO19650 file naming regulation standards - Basic understanding of Building Information Modeling (BIM) and digital tools- Excellent administrative and organisational skills- Strong attention to detail and accuracy- Good interpersonal and communication skills- Ability to work collaboratively with various departments to achieve the best outcome for the business- Determination to see tasks through to completion with excellent planning and organisational skillsApply: Forward an up to date CV to
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
