Site Administrator

Global Highland have an exciting opportunity for an administrator to work on an iconic project in Inverness.

The Administrative Professional will play a key role in ensuring the efficient daily operations on-site, including the coordination of logistics for staff and visitors, managing accommodation arrangements, and handling documentation. This position demands excellent organisational abilities, keen attention to detail, the capacity to manage several tasks simultaneously, and a proactive attitude towards assisting with additional tasks as required.

Key Responsibilities:

Logistics & Accommodation Coordination:

• Oversee and manage the operation of vehicles on-site.
• Arrange taxi services for staff and visitors, including airport transfers.
• Maintain and update records of apartment assignments, including tracking occupancy dates for staff, and ensuring cleaning schedules for these apartments are followed.
• Organize hotel bookings for staff
• Assist in coordinating team-building activities and other on-site events.

Office & Procurement Assistance:

• Manage and organise office supplies to ensure smooth site operations.
• Prepare purchase orders (POs), confirm delivery accuracy, review invoices, and carry out other administrative tasks such as processing expense reports and managing petty cash.
• Complete daily shopping trips for site lunches at local stores like Tesco and Sainsbury's.
• Perform scanning, photocopying, document uploading, and email management.
• Ensure proper organisation and maintenance of project documents in a cloud-based filing system.

Key Skills & Qualifications:

• Prior experience in administration, logistics, or site support is preferred.
• Knowledge of the Inverness area and its surroundings is an advantage.
• Proficiency in both written and spoken English.
• Strong organisational skills and the ability to juggle multiple tasks effectively.
• A full drivers license and personal transport are essential.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Strong communication and coordination abilities.
• Ability to work independently, prioritise tasks, and adapt in a fast-paced environment.
• Experience with financial documents and procurement processes is beneficial.

Work Conditions:

• This role is based on-site Monday to Friday, from 8:30 AM to 5:00 PM (with a 30-minute lunch break).

If you are interested in the above please contact Lyndsey at Global Highland