Administrator

Title: Purchasing Administrator

Type: Permanent

Hours: Full Time (Monday - Friday)

Location: Inverness

Salary: £24,960

Details:

Our client currently has an excellent opportunity for a Purchasing Administrator to join their team based in Inverness on a full time, permanent basis (40 hours per week, Monday Friday).

Working as part of a team, you will be responsible for providing comprehensive administration assistance to ensure the timely delivery of accurate information and high-quality output. This position involves handling various tasks related to the purchasing function. You will need to have experience in accurate data processing, have a positive can-do attitude and be capable of managing your own time and prioritising your workload in a busy environment. The successful candidate will need to have significant administration and data input/analysis experience.

Key Responsibilities

• Assist the Purchasing Manager and the wider team with all buying activities and ensure the smooth operation of the procurement process.
• Undertake general administration tasks, including answering calls, taking and forwarding messages and maintaining the supplier database.
• Manage system data and ensure compliance with Company processes and procedures.
• Ensure all database information is accurate in relation to supplier lead and review times.
• Ensure that price lists and price databases are current and accurate.
• Maintain key procurement documents to ensure that records are up to date and organised.
• Raise and process purchase orders and check on progress through to completion.
• Check availability of goods to ensure quoted lead times can be met.
• Update the relevant sales team or branch with regards to the status of their order.
• Monitor stock movements and provide the buyers with data to help them make informed purchasing decisions.
• Undertake any other purchasing administration tasks as reasonably requested by the Purchasing Manager.

Skills and Experience

• Must have proven experience in administrative roles, preferably in a purchasing environment.
• Excellent IT skills are a must, and in particular will need to have very good Excel skills and be proficient in using database applications and other relevant software.
• Experience in analysing data and providing information to others is essential.
• Excellent communication skills, both verbal and written, with a strong customer service orientation are essential.
• Attention to detail and accuracy in data management is a key requirement along with strong organisational skills and the ability to maintain confidentiality.
• The ability to multitask and prioritise tasks effectively in a fast-paced environment will be necessary.
• Must be a team player with the ability to work collaboratively and independently when required.
• Will need to be flexible and adaptable to changing priorities and responsibilities.

Benefits

• Accredited Living Wage Employer
• Monday to Friday
• Pension Scheme
• Death in Service Scheme
• Employee discount
• Cycle to Work Scheme
• Discretionary annual bonus, based on company performance
• Extra holiday based on length of service.