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We are looking for an Admin to join WTW. This will be an initial 3 month contract plus extensions/perm opportunity. This will be working hybrid in Friars Street, Ipswich - 3 days in office and 2 from home per week.
12.50 per hour
The Role.
You would be responsible for, but not limited to:
* Calendar management and communication
* Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
* Accurate/timely completion of timesheets and expenses
* Arranging travel, mailbox management (using initiative and with minimal intervention).
* Follow and comply with the internal Records Management systems
* File client materials in line with records management procedure
* Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.
* Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.
* Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.
* Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting. Ensuring that you/your Consultants always follow and adhere to our Professional Excellence standards at all times.
* All aspects of visitor and client liaison, including welcoming visitors/clients, setting up meeting facilities, arranging for catering for meetings and daily office use, interacting with other departments such as Information Technology, Facilities etc.
The Requirements:
Technical skillset should include: advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams); and a good understanding of Excel, strong command of the English language, spelling and grammar; good level of numeracy; accurate typing/data entry efficiency
Personal attributes should include:
* Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help
* Other busy Administrative team members
* You need to be a strong communicator, with clear written and oral communication skills
* The ability to be persistent and persuasive with colleagues at all levels within the business
* Strong customer service and client focused
* Solution focused
* Attention to detail
* The ability to handle sensitive information in an appropriate manner
* Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed timescales reliably
* Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems
Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.
