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Our client is looking for a shipping and logistics coordinator to join their product based business. This role would be suitable for anyone who has been in a coordinator/supply chain style role before, logistics experience is advantageous but not essential.
The Shipping Coordinator plays a vital role in ensuring all inbound movements are managed safely, efficiently, and in full compliance. This role involves working with suppliers across Europe, freight forwarders, and various internal teams. Reporting to the Supply Chain Manager, the Shipping Coordinator will handle a wide range of tasks to guarantee the smooth transit of fine wines from winery to warehouse.
Key Responsibilities
Facilitate the Secure Transport to Warehouse:
- Coordinate the collection of new purchase orders as requested by the Buying team.
- Communicate with suppliers to arrange collection and delivery schedules.
- Provide weekly order updates to the Buying team, ensuring all collections meet agreed timelines.
- Prepare shipping quotes when requested, primarily for the Buying team.
- Ensure appropriate temperature controls are in place for all shipments.
- Collaborate with freight forwarders to ensure timely collections.
- Work with suppliers, freight forwarders, warehouse staff, and the Supply Chain Manager to resolve any transit discrepancies or losses.
- Review and approve shipping invoices, ensuring all steps in the process are completed.
- Address any freight forwarder-related queries.
Manage Shipment Information and Communicate Updates:
- Maintain internal shipping records, updating spreadsheets using freight forwarders' systems to track current status and ensure collections and deliveries adhere to agreed schedules.
- Update shipment ETAs in the internal system (Navision) to provide stakeholders, both internal and external, with visibility on progress.
- Follow up on delayed shipments and resolve any historical discrepancies, keeping relevant parties informed through the company's communication platform.
Ensure Proper Documentation and Compliance:
- Confirm the correct Incoterms are applied to all shipments.
- Monitor tariff rates, flagging shipments that may exceed the desired case rate for review by the Supply Chain Manager.
- Collaborate with freight forwarders to ensure accurate Intrastat declarations.
- Regularly review shipping invoices to confirm the accuracy of tariffs.
- Organise and manage all import-related documentation.
Qualifications
- Strong organisational skills with exceptional administrative and analytical abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office, particularly Excel.
- Familiarity with ERP systems, ideally Microsoft Navision.
- High attention to detail and accuracy.
- Ability to multitask and work effectively under pressure in a fast-paced environment.
- A self-motivated individual with the ability to work independently, but also capable of collaborating across teams.
- A supportive team player with a willingness to assist others for the benefit of the business.
- Enthusiastic about learning new skills and contributing across all team functions.
- Ownership mentality, with flexibility regarding job responsibilities and working hours.
Due to office location we highly reccomend your own vehicle, however some people may be able to get there via public transport depending on location.
