Assistant to MD

Assistant to MD - Hybrid working - 45,000 - Ipswich

A construction client of ours in the Ipswich area are recruiting an Assistant to MD to join their team. This is a full-time permanent position working Monday - Friday 9.00am - 5.00pm and paying 40,000 - 45,000 per annum depending on experience. Hybrid working is available after a successful probation, minimum of 3 days in the office and 2 days from home.

Assisting 2 Managing Directors, key duties include but are not limited to:

• Act as the first point of contact for Managing Directors.
• Working strongly in conjunction with other stakeholders collaborating and supporting at all times.
• Maintain the highest level of confidentiality.
• Ability to learn and understand business networks in order to effectively coordinate activities.
• Diary management ensuring scheduling meetings, prioritising and management of appointments and necessary documentation are fulfilled.
• Management of travel and accommodation requirements.
• Manage Company projects as assigned through to completion and support the Managing Directors with facets of project delivery.
• Manage and track correspondence.
• Pre-empt and pro-actively lead, compile and produce reports and presentations for delivery by the MD's with minimal support.
• Generate and analyse reports including summarising data for presentations.
• Produce briefing packs, meeting papers and all other documentation, chasing up and co-ordinating responses.
• Draft responses and meet recurring deadlines for reports, reviews, and budgets, coordinating with stakeholders.
• Establish and maintain systems and procedures.
• Coordinating with other sites and stakeholders to deliver reports, documents, and organise meetings.
• Taking minutes and actions where required.

Skills and Experience required to be considered for this Assistant to MD position:

• Minimum 5 years' experience of providing a high level Assistance service at Executive/Director level.
• Oversee complex diary and correspondence management.
• Ability to build and develop good working relationships at a senior level.
• Office Management experience.
• Ability to meet tight deadlines and manage complex workload.
• Strong management experience.
• Excellent communication skills
• Admin and Secretarial experience essential to be considered for the role.

Great Benefits to working for this company include:

• Bonus (OTE Circa 50,000 per annum)
• Hybrid working
• Life Assurance
• Healthcare
• Pension Scheme
• 20 days holiday increasing to 25 on completion of 1 years service (plus bank holidays)
• Employee Assistance program
• And more!

If you feel like you meet the above criteria & would like to be considered for this Assistant to the MD position, please apply with your CV and contact Katie at Prime Appointments for a confidential chat. #officejobs