Legal Assistant

My client in Kingsbridge is seeking an organised and proactive legal assistant to join their team. Once probation has been passed there will be hybrid opportunities and cross site working if wanted/needed.

As a key member of the team, you will play a crucial role in supporting the fee earners and ensuring the smooth operation of the department. Your responsibilities will include administrative tasks, client communication, and compliance with office procedures.

Key Responsibilities:

1. Client Matter Management:

   • Open and manage new client matters using SOS Connect, following client care and risk management procedures.
   • Maintain complete records for each matter.

2. Correspondence and Document Preparation:

   • Prepare correspondence and legal documents based on fee earner instructions.
   • Review work for spelling, grammar, and compliance with practice standards.

3. File Administration:

   • Handle daily filing and organize client files according to office manual guidelines.
   • Scan incoming mail and save it appropriately in SOS Connect.

4. Database Management:

   • Accurately update SOS Connect with relevant details.
   • Ensure data entries are current.

5. Diary Management:

   • Monitor department diaries and coordinate appointments with fee earners.

6. Holiday Coordination:

   • Liaise with department members to manage holiday schedules and prevent overlaps.

7. Client Interaction:

   • Assist clients in person and over the phone professionally and in line with client care standards.

8. Telephone Etiquette:

   • Answer calls promptly, take accurate messages, and ensure timely call returns.

9. File Review System:

   • Support fee earners in reviewing files as part of the monthly process.

10. Contact Management:

    • Regularly update SOS Connect Contacts with essential contact details.

11. IT Utilisation:

    • Efficiently use IT tools, including SOS Connect and internet resources.

12. Financial Administration:

    • Prepare and submit financial documents promptly.

13. Billing Support:

    • Assist in preparing draft bills for fee earners’ approval.

14. Flexibility:

    • Be willing to work across departments or offices as needed.

15. Legal Research (if applicable):

    • Keep legal research resources up to date.

16. Travel and Event Coordination:

    • Book travel and hotels for staff and clients.
    • Assist in arranging marketing trips and events.

17. Meeting Room Setup:

    • Prepare conference rooms for meetings and ensure tidiness afterward.

18. Training Participation:

    • Attend specific training sessions when required.

Qualifications:

• Strong organisational skills
• Excellent communication and interpersonal abilities
• Proficiency in IT tools and databases
• Attention to detail and accuracy
• Ability to work independently and proactively

If you have the skills and enthusiasm to contribute to the team, we’d love to hear from you!