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We are looking for a friendly and proactive Programme & Data Administrator to join our team and work on our Clients site. You will provide day-to-day support with all formal incoming / outgoing / internal data.
The key activities and responsibilities of the role are:
- Monitor formal incoming/outgoing/internal data on behalf of the programme team(s), in accordance with the Data Management (DM) processes. (Documentation may be received/submitted via mail, email orSDEs.)
- Ensuring all incoming data deliverables are logged within Records Management, assigning the appropriate actions (reviews/notifications), and monitoring progress.
- Coordinating review, approval and submission of outgoing data.
- Preparing letters and documents as required.
- Maintaining records of incoming/outgoing deliverables, as required, in the relevant tracking tools/spreadsheets/reports.
- Uploading/downloading data to/from SDE(s), as appropriate, and notifying stakeholders.
- Ensuring that appropriate attributes are set for incoming/outgoing/internal data.
- Establishing and maintaining filing structures within the document management system(s), for efficient data storage and retrieval.
- Providing first-line help to the team(s) on Data Management (DM) processes, local DM procedures, and the use of the electronic document management system(s)
- Reporting areas of concern to the Management team, to help avoid late deliveries.
Required skills, qualifications and experience:
- Proven administrative skills
- Previous use of IT systems
- Knowledge and experience of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Good oral and written communication skills
