Executive Assistant/PA

Hamlin Knight - Recruitment Specialists in Human Resources, Office Support and Sales & Marketing

Posted a day ago, valid for a day

Leamington Spa, Warwickshire CV311UY, England

Full Time

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Sonic Summary

An Executive Assistant is urgently needed for a leading automotive company in Leamington Spa on a 6-month fixed-term contract, with potential for extension.
Candidates should have at least 3 years of experience in a fast-paced administrative role, supporting senior management.
The position offers a competitive salary of £35,000 to £40,000 per annum, depending on experience.
Key responsibilities include calendar management, communication, travel arrangements, and project management, while maintaining confidentiality and discretion.
Applicants must be proficient in Microsoft Office, PowerPoint, and Excel, and should be available to start immediately.

Executive Assistant urgently required - Leading Automotive company based in Leamington Spa- 6 months FTC could be longer!

Job responsibilities:

Executive Assistant must be prepared to work in a fast-paced environment and possess the ability to be flexible in many different situations. Provides high-level administrative support to our Directors' and main interactions likely to be with our Finance Director and business leader.

Calendar Management:

· Scheduling and organizing meetings, appointments, and events.

· Prioritizing time-sensitive meetings and avoiding scheduling conflicts.

Communication and Correspondence:

· Drafting, editing, and sending correspondence on behalf of the BoD

Travel Arrangements:

Meeting Preparation:

· Organizing project critical meetings -Managing logistics and communication for events.

· Organizing and preparing materials for meetings (PowerPoint presentations & Excel reports).

· Taking detailed notes and distributing minutes after meetings.

Project Management:

· Assisting with special projects, including presentations, reporting, and data analysis.

· Ensuring deadlines are met and project timelines are adhered to.

Administrative Tasks:

· Filing, organizing documents, and maintaining confidential records.

Stakeholder Management:

· Building and maintaining relationships with internal teams, clients, and external partners.

Confidentiality and Discretion:

· Handling sensitive and confidential information with the utmost discretion.

· Managing confidential projects or reports and ensuring data privacy is maintained.

· Must be able to demonstrate excellence in use of the following various software tools (Microsoft Office, PowerPoint, and Excel).

If you are available immediately and you have the key experience and skills required then please apply today before it is too late?

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