Legal Secretary Private Client Department
Location: Leamington | Full-Time | Permanent

A fantastic opportunity has arisen for an experienced Legal Secretary to join a well-established Private Client Department in Leamington. This is a full-time, permanent position offering the chance to work in a dynamic and professional legal environment.

Role Overview:

The successful candidate will provide comprehensive secretarial and administrative support to multiple Fee Earners within the Private Client Department. This role requires strong attention to detail, excellent organisational skills, and the ability to manage a varied workload efficiently.

Key Responsibilities:

Providing typing and secretarial support for multiple Fee Earners within the Private Client Department
Assisting across the department as part of the wider support team when required
Handling and directing client calls appropriately (without providing legal advice)
Greeting clients in reception and scheduling appointments
Conducting conflict checks for new clients
Preparing files for upcoming appointments and ensuring Fee Earners have all necessary documentation
Maintaining an organised filing system and ensuring documents are accurately recorded
Undertaking general administrative tasks as needed
Attending department and firm-wide meetings
Providing reception cover when required
Preparing invoices and cost schedules under the supervision of Fee Earners
Ensuring strict confidentiality of client and firm information at all times
Carrying out additional tasks as instructed by management within the scope of the role

Key Requirements:

A minimum of one years experience in a similar role within a Private Client Department
Familiarity with Wills, Powers of Attorney, and Estate Administration
Strong keyboard skills with proficiency in Microsoft Outlook and Word (experience with case management systems would be advantageous)
A proactive and professional approach, using initiative when supporting clients and Fee Earners
A commitment to delivering high-quality client service
Strong teamwork skills with a flexible and adaptable outlook
The ability to handle challenging situations and difficult clients professionally
Discretion and the ability to maintain confidentiality at all times

This is an excellent opportunity for a dedicated Legal Secretary to contribute to a professional and supportive team. If you meet the above criteria and are looking for a rewarding role, we encourage you to apply.