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We are working with a fantastic charity in the heart of Leeds who are looking to recruit a capable and organised Business Support Officer to join them on a temporary, ongoing, hybrid basis. The successful candidate will have a solid senior administration and coordination background and be able to commit to this ongoing, temporary opportunity. This role is to start immediately and is a great opportunity for you, if you have a PA/ Project background and enjoy a very busy and varied pace. You will support the senior management team, being on hand in their absence and supporting the team with a variety of administrative tasks. To be considered for this position, you will have the following skills:
Experience within a similar Business Coordination or PA role;
- A positive and focused attitude to work with a "right first time" approach
- Highly organised to manage a busy workload daily
- Excellent communication skills, able to build relationships with your customers
- Able to prioritise and work effectively within a team
You will enjoy a busy and varied day with your duties and responsibilities including the following:
- Supporting the Project Managers and acting in their absence
- Providing administrative support to the team
- Maintain overview of activities for the team
- Coordinate internal and external meetings on behalf of the project/programme managers. This may include preparing agendas and papers; preparing presentations; circulating papers; attending and minuting meetings or taking action notes; transcribing minutes for agreement and circulation; monitoring action notes.
- Proactively dealing with correspondence
- Regularly communicating with project managers and programme heads on ongoing work and issues.
- Maintain electronic and manual filing systems to help colleagues work effectively and efficiently. This will include accurately recording and sharing dietary and access requirements for delegates attending project groups, events and workshops
- Participating in the team rota, checking and processing expenses, dealing with invoices and providing administrative support as required.
- Providing tendering and contracting support in relation to project work as required to ensure that the organisation is complying with current best practice and legal requirements.
- Collecting, analysing, and presenting data and information around key work streams.
A fantastic organisation who can offer excellent support and hybrid working. If you feel that you have the skills and experience outlined above, please contact us IMMEDIATELY to be considered. If you do not have the above skills and experience, your application will not be considered
