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Temporary Cover Facilities Administrator!
Adecco are working with a financial company who are seeking a Facilities Administrator who will play a vital role in maintaining a productive and welcoming office environment.
What You'll Be Doing:
As a Facilities Administrator, you will be the backbone of our office operations. Your responsibilities will include:
- Creating an Inspiring Office Environment: Manage and maintain the office to ensure it supports your colleague's work effectively.
- Supplies Coordination: Order and monitor office supplies such as stationery, printed items, and kitchen essentials, making sure we're always stocked up and ready to go!
- Mail Processing: Oversee the sorting and distribution of incoming and outgoing mail, tailoring the service to meet the specific needs of our team.
- Maintenance Management: Log maintenance issues and liaise with contractors for repairs and services while managing service contracts, including those for water coolers and confidential waste disposal.
- Meeting Room Support: Prepare meeting rooms with the necessary equipment and supplies, especially for important Board and Committee meetings.
- Financial Compliance: Process purchase orders for stock and services, ensuring adherence to our financial procedures.
- Delivery Management: Receive and check deliveries, resolving any discrepancies or damaged goods with suppliers swiftly.
- Carrier Services: Manage document delivery services between offices for seamless communication.
- Health and Safety Assistance: Provide administrative support to the health and safety team by monitoring accident databases and assisting with training records.
- First Point of Contact: Be the go-to person for office-related inquiries, including access fobs and parking permits.
What We're Looking For:
- Enthusiasm & Initiative: A proactive attitude and a knack for problem-solving will make you a perfect fit for our team.
- Organisational Skills: Strong organisational skills and attention to detail are essential to manage multiple tasks efficiently.
- Communication Skills: Excellent verbal and written communication skills to interact with various stakeholders and team members.
- Team Player: A collaborative spirit that thrives in a team-oriented environment.
Hours
Monday to Friday 9am - 5pm
Immediate start - Temporary cover
It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
