Administrator

The Company

A leading M&E award winning subcontractor, specialising in designing and installing building services across the UK. They are innovators and prioritises safety achieving an industry-leading safety record. Delivering high quality and complex solutions in all sectors including, Education, Residential, Aviation, Defence, Leisure & Energy.

The Project

As an experienced Administrator, you will be based from the Leeds office, supporting the team on various projects across a range of sectors including commercial, industrial, education and healthcare.

Requirements

For this role it is essential that you hold the experience below;

• Proven industry experience providing administration or document control support for a leading construction contractor or subcontractor
• Experienced in the use of Microsoft Office packages including Outlook, Word and Excel

Additional skills;

• Initiative
• Computer literate
• Excellent organisation skills
• High standards for quality of work
• Understanding of industry qualifications, cards and tickets
• Basic understanding of budgeting, cost tracking, and financial reporting
• The ability to respond to inquiries and probe into any discrepancies as necessary
• A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
• Solid understanding of relevant safety standards and regulations in the construction industry

The Role

• Job Title: Administrator
• Job Type: Freelance
• Project: Various commercial, industrial, education and healthcare projects
• Location: Leeds
• Duration: 12 months
• Reporting to: Training Manager

Duties

• Monitor and sustain office systems
• Communicate effectively within the team
• Managing incoming emails and postal mail
• Printing, scanning binding / filing documents
• Providing support to the project team as required
• Utilise Outlook, Word and Excel on a day-to-day basis
• Managing data entry, document processing, and updates
• Ensure that records are consistently updated and maintained
• Assisting with invoices, expense tracking, and basic bookkeeping
• Liaising with staff and clients in an effective and professional manner
• Oversee the team adheres to all company standards and procedures
• Maintain the accuracy of records and the organisation of filing systems
• Organise and manage calendars to prevent conflicts and enhance productivity
• Providing general administrative support to the team and Training Manager as needed
• Supporting project management activities, including report preparation, deadline tracking and team coordination
• Make certain that all documentation is systematically organized, consistently up-to-date, and easily accessible to authorised personnel

This is a freelance position with a competitive rate on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Emily O'Grady - Executive Senior Resourcer at Caval on (phone number removed)