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Our client is well regarded Financial Services firm who are recruiting for an interim Company Secretary. In this position you will play a crucial role in ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and ensuring that decisions of the board of directors are implemented. The ideal candidate will have a thorough understanding of corporate law, governance, and best practices.
Key Responsibilities:
- Act as the primary point of contact for all board members, ensuring effective communication and information flow.
- Organise, prepare agendas for, and take minutes of board meetings and annual general meetings (AGMs).
- Ensure the company complies with all relevant legislation and regulation, including keeping up-to-date with any changes.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Oversee the company’s share transactions, including issuing new shares, organising share buy-backs, and dealing with transfers and transmissions.
- Liaise with external regulators and advisers such as lawyers and auditors.
- Ensure the timely and accurate filing of statutory returns and other official documentation with relevant authorities.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Provide guidance to the board on their responsibilities and best practices in corporate governance.
- Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.
- Assist with the implementation of policies and procedures within the organisation.
Qualifications and Experience:
- A qualified Chartered Secretary (ICSA or equivalent) with a recognised professional body.
- Comprehensive knowledge of corporate governance and company law.
- Excellent organisational, communication, and interpersonal skills.
- Ability to work independently and manage multiple priorities effectively.
- Strong attention to detail and a high level of accuracy.
- Experience in liaising with senior executives and board members.
- Proficiency in using office software (e.g., Microsoft Office Suite).
