Grants Officer

Job Description

Heart Research UK is a leading non-profit organisation dedicated to stopping people dying from heart diseases. The Research team advances the treatment, prevention and cure of heart diseases through the medical research projects we fund. We are seeking an experienced and highly motivated Grants Officer who will be responsible for successfully delivering our medical research grants lifecycle. As a member of the Association of Medical Research Charities (AMRC), our rigorous grants-selection process ensures that we only fund the highest-quality research projects. The role is responsible for the grant award processes, from application, selection and award stages, through to post-award processes including invoicing and reporting.

The role will involve processing grant applications received through our online application system and coordinating our rigorous selection process, which involves assessment by panel and external reviewers. We are looking for someone with excellent organisational, administrative and communication skills.

The role will involve advising and supporting grant applicants, grantholders, external peer reviewers and members of our medical review panels, to help ensure the efficient, smooth-running of the grants processes.

Role responsibilities

General

Supervise the Grants Administrator role Keep up-to-date with legislation and best practice in grant-giving, and attend relevant training courses

• Be the point of contact and knowledge-expert for the grants management system FlexiGrant
• Be proficient in the use of the grants management system FlexiGrant and supporting applicants and reviewers to use the system
• Collate information about grants for other departments and external parties, including AMRC
• Ensure up-to-date and accurate administrative records for applications and grants awarded are maintained
• Verify and authorise invoices submitted for grants and advise Finance Department if discrepancies are identified
• Maintain records for research contacts and medical grants
• Manage any issues/problems with grants in consultation with members of Medical Review Panels

Grant applications

• Set the grant timelines and ensure promotion
• Review application forms and grant information and ensure up-to-date versions are available
• Support applicants by answering enquiries about eligibility and the grant application process
• Review applications submitted to ensure they are full and complete
• Manage post-award processes

Expert review

• Manage the expert-review process Contribute to the selection of, and communicate with, external peer reviewers
• Communicate with panel members to secure their expert-review contributions
• Liaise with the PPI Officer to incorporate the views of people with lived experience
• Organise and attend Medical Review Panel meetings
• Liaise with and provide support for the Medical Review Panel members
• Liaise with reviewers to ensure that reports are submitted