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Providing full PA support to a team of 4 Partners, by aligning business priorities, fostering client relationships, and managing details to ensure smooth operations. Some of the key things you will be involved in TT
- Track and review actions assigned to Partners.
- Ensure deadlines are met and priorities aligned
- Provide reminders and proactively support
- Monitor all Inboxes and prioritise what needs to be actioned
- Answering calls, taking messages and diverting calls where needed
- Managing diaries, scheduling meetings and appointments
- Send calendar invites, manage diary conflicts and facilitate this
- Prepare agendas, organise logistics and take comprehensive minutes to distribute and action.
- Booking any required travel and accommodation
- Create detailed travel itineraries and distribute amongst relevant attendees
- Organise and co-ordinate events and projects
- Monitor budgets and track expenses
- Prove admin support to the teams as required.
- Co-ordinate communications and follow up on actions
- Draft, edit, and format documents.
- Ensure accuracy and attention to detail
We are looking for a PA who is experienced at supporting at senior level. Someone with a proactive approach, comfortable working with various personalities and ways of working to provide a a proactive level of support. Some of the main areas of skills and experience we are looking for are:
- Strong communicator both verbal and written
- Ability to articular ideas clearly and professionally
- Able to build a rapport and strong working relationships with Partners and wider teams
- Excellent organisational skills, able to multitask and use own initiative to manage a busy and often changing workload
- Proficient in scheduling and co-ordinating multiple meetings and events
- Effective time management and able to prioritise tasks to meet various deadlines
- Ability to adapt to changing priorities and handle unforeseen challenges.
- Computer literate with MS Office and able to adapt to new CRMs
- Able to handle confidential information remaining discretion and trustworthy
- Strong problem solving skills and able to provide solutions to ensure full support is provided
- Keen attention to detail
- Experience within a similar role is essential but can be flexible on sector
