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An experienced and organised Project Administrator is required to support the operations of a global valuations team within a well-established B2B e-commerce company based in Leeds on a hybrid basis.
The role supports the Valuation Department across global projects in EMEA, North America, and APAC, providing end-to-end operational support-from drafting quotations and maintaining project summaries, to invoice management and credit control.
This is an excellent opportunity for someone with strong administrative and finance experience to join a global business with a mission to reduce waste and extend the lifecycle of surplus assets through technology-led solutions.
Key Responsibilities:
- Issue Letter of Engagement quotations
- Format and convert valuation reports to PDF for final delivery
- Upload valuation data to internal systems
- Maintain regional valuation activity summaries, ensuring accuracy across project statuses
- Prepare invoice templates and ensure data accuracy
- Coordinate with APAC invoicing teams and perform month-end invoice checks
- Save purchase orders and invoices in client files on SharePoint
- Support new client setup including finance forms and supplier onboarding
- Issue invoices to clients across NA and EMEA (approximately 30 per month)
- Monitor invoice status and follow up on overdue payments
- Report collection activity to the Finance team
- Assist with quarter-end reporting tasks
- Communicate regularly with internal and external stakeholders
Required Skills:
- Minimum of A Levels, ideally studying towards AAT qualification
- At least 2 years' experience in an office-based role
- Experience in credit collection
- Excellent organisational skills and record-keeping accuracy
- Strong attention to detail when preparing and reviewing financial documents
- Effective written and verbal communication skills
- Experience using SharePoint and client portals
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office, especially Excel
- Ability to travel up to 10%, including occasional meetings in London
Benefits:
- Competitive salary
- Hybrid working - minimum 2 days per week in the Leeds office
- Home office setup with access to high-speed internet
- Opportunity to work in a globally recognised and purpose-driven organisation
Sounds interesting? Click the APPLY button to send your CV for immediate consideration.
Candidates with previous experience or job titles, including; Accounts Administrator, Invoicing Coordinator, Credit Control Assistant, Finance Administrator, Billing Assistant, Project Support Administrator, and Valuation Coordinator will also be considered.
