Administrator

Your new companyWe have an exciting opportunity available, working for a higher education establishment in Leeds. You will be providing administrative support to the wider team, supporting with projects, meetings and events.Your new role

• Organising and administering a range of internal and external meetings and events, including confirming dates and attendee availability.
• Processing registrations and payments
• Booking space, catering, travel and accommodation
• Producing delegate lists, delegate packs and name badges
• Logistical and administrative support including set-up, note-taking, and post-event follow-up, including feedback and sharing meeting notes and actions
• Acting as the first point of contact for enquiries (telephone, email, post, in person)
• Managing assigned email inboxes
• Responding professionally and using judgment and discretion in resolving, holding, referring, or forwarding as appropriate;

What you'll need to succeed

• Experience of working in, and supporting the effective day-to-day operations of, a busy department
• Experience of organising and delivering a range of in-person, virtual, and hybrid meetings, events including planning, administration, venue booking, set-up, registration, and follow-up feedback;
• Excellent IT skills, including experience in the use of Microsoft Office 365 software including Word, Excel, and PowerPoint (or equivalent)
• Working with databases and mailing lists, and experience of using video conference systems in a work environment and/or meetings and events context;
• Effective time management and organisational skills, with the ability to prioritise, manage and meet tight or conflicting deadlines, work effectively under pressure, and balance the needs of a range of different stakeholders;
• Excellent interpersonal and communication skills with the ability to convey complex information in a clear and concise manner, to a high degree of accuracy, and with excellent attention to detail;

Excellent customer service and problem-solving skills with the ability to work as part of a team and on own initiative, offering a creative, flexible and positive approach to addressing challenging situations or circumstances and contributing positively to overall team objectivesWhat you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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