Admnistrator

Your new companyHays Business Support are seeking a Finance and Office Administrator to start immediately in a temporary role. This position is for 3 months with the possibility to extend. The company you'll be working for is a local leading charity who are based in Leicester City Centre. The position is part-time, 4 days per week, 9am-5pm. Your new roleFor this role, responsibilities will include:

• Keep our finance database/systems up-to-date to ensure the accurate capture of accounts payable and accounts receivable
• Support the recruitment and induction processes, ensuring staff and volunteers have a positive on-boarding experience and can leave well.
• This includes the posting of job adverts, organising interviews and supporting the necessary HR checks and setting up access to IT equipment for a new starter.
• Support Directors with the practical application of key policies including GDPR compliance and DBS checks
• Complete legacy income administration (e.g. letters, emails, telephone calls) and update files on SharePoint
• Process all donations according to procedures and timelines and thank our donors via letters, emails and phone calls in a timely way.
• Co-ordinate mass mailings and update the database accordingly.
• Support regular reporting from the database to support fundraising activities
• Carry out proactive, accurate and timely gift aid claims
• Ensure the office is well organised and well equipped, particularly for people affected by sight loss
• Be the first port of call via generic email addresses and phone calls - triage queries including signposting of basic information for service users and supporters
• Co-ordinate weekly internal communications to all staff and volunteers about the impact of their work
• Manage the relationship and administration with our outsourced office and IT providers, ensuring our equipment is fit for purpose and up to date
• Support Trustee Meetings (dates/documents/communication) and help co-ordinate the AGM
• Manage our information at safe-store ensuring it is kept in-line with key policies
• Keep CharityLog (or database) up to-date to ensure key information is recorded in-line with GDPR and Vista policies.

What you'll need to succeedTo be successful for this role, you will need a minimum of 3 years experience working in an administrative role, with excellent customer care skills, being able to build a rapport quickly and build lasting relationships. You must be available immediately and be able to commit to the 3 months temporary position. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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