Sales Coordinator

Job Title: Sales & Admin Coordinator (UPS Contracts)Location: Leighton BuzzardSalary: £30,000 - £32,000Job Type: Permanent/On-site 

Job Summary: We are seeking a highly organised and proactive individual to join our team as a Sales & Admin Coordinator for UPS (Uninterruptible Power Supply) Contracts. This role involves coordinating remedial work processes, including preparing quotes, liaising with engineers, scheduling jobs, and ensuring customers receive timely and accurate reports. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Key Responsibilities:

• Quote Preparation:
  • Prepare and distribute remedial quotes based on completed UPS maintenance reports.
  • Generate new UPS quotes using product selection and installation requirements.
  • Revalidate existing quotes to ensure accuracy and relevance.
  • Provide customers with quotes, relevant specifications, and accompanying datasheets.
• Customer Communication & Reporting:
  • Return maintenance reports to customers, ensuring all recommendations are documented.
  • Act as a point of contact for customer queries related to remedial works and quotes.
• Engineer Liaison & Administration:
  • Work closely with engineers post-job to determine recommendations or additional works required.
  • Assist with general engineer administration tasks to support smooth operations.
• Scheduling & Coordination:
  • Schedule remedial works, including assigning engineers, coordinating deliveries, and arranging collections.
  • Prepare comprehensive parts lists required for remedial jobs.
  • Develop and provide Risk Assessments and Method Statements (RAMS) for planned works.
  • Audit office and warehouse first aid kits quarterly.
  • Book engineer hotels (when needed).
  • Manage engineer admin tasks, including PPE Checklists and Vehicle Audits.
  • Manage PCNs and equipment calibration control.
  • Perform other administrative duties as required.

Qualifications & Skills:

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with UPS systems or related technical equipment (preferred but not essential).
• Ability to interpret technical reports and liaise effectively with engineers.
• Previous experience in scheduling, coordination, or administrative roles is an advantage.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative team environment.