HR & Executive Assistant

HR & Executive Assistant - Permanent - based in Leighton Buzzard, LU7

Job Purpose:

Our client has an exciting opportunity for an HR & Executive Assistant to join their team based in Leighton Buzzard. To provide HR administration support to the Finance Manager for all areas of the company’s HR requirements. To provide secretarial provision to the CEO, Management and Supervisors as and when required so that they are supported successfully in day-to-day business activity.

Main Duties and Responsibilities:

HR Administration & Cultural Leadership

• Oversee all confidential HR tasks, acting as the primary contact for the external HR provider and ensuring timely resolution of issues.
• Organise recruitment campaigns, onboarding processes, and leaver documentation within agreed timelines.
• Schedule and facilitate absence, welfare, and long-term sickness meetings.
• Any other Ad hoc HR services that are needed within the business.
• Promote and uphold the company culture by collaborating with external consultants to implement and monitor cultural initiatives and behaviors.

PA & Office Management

• Manage business correspondence, including letters, memos, reports, and email communication.
• Coordinate travel, accommodation, and meeting arrangements for directors, staff, and visitors.
• Prepare agendas, take accurate meeting minutes, and distribute them promptly.
• Maintain office records and documentation in an organised and accessible manner.
• Oversee office operations, including ordering supplies, arranging staff events, and organising staff welfare items and rewards.
• Support facilities management by scheduling and coordinating external site visits and required maintenance.

Critical Skills Required:

Supervisory Level Responsibilities

• Not responsible for supervising others.

Autonomy

• Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures, and may set priorities and organizes work within general guidelines established by supervisor/manager.

Decision Making

• Decisions may affect a work unit or area within a department. May contribute to business and operational decisions that affect the department.

Problem Solving

• Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.

Qualifications Required:

• A-Levels or equivalent

Experience:

Minimum five years of experience within a HR function. Minimum 2 years of experience within PA role.

Personal Qualities:

• Analytical thinking
• Adaptability/Change Management
• Applied Professional and Technical skills
• Communication
• Integrity and Ethical management
• Confidentiality
• Initiative
• Relationship Building
• Team Working
• Strategic awareness
• Effective cultural leadership skills

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

Disclaimer - Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.