Administrative Assistant

Looking for a new career full of opportunity?
Ready to work with a great team?
Then look no further

Being a part of Ireland's largest foodservice provider means joining a team that is passionate about the world of food and dedicated to the growth and support of the industry. Our wide, national network aims to serve thousands of cafés, restaurants and bars throughout the country that make up our customers.

Though we have always been a local organisation, being a part of the team means we retain an international focus that offers our employees the opportunities to learn, develop and pursue the career they have always wanted.

Upon joining you will initially be located at our Lisburn Depot, Hillhall Road and relocating to our new Belfast site at Nutts Corner, Co.Antrim, anticipated to be March or April 2025

Summary
Inventory/DCI operatives are responsible for processing our drivers' paperwork and any returned products, making sure product is properly coded and staged for put away, entering data into the warehouse management system in a fast and efficient manner. This position requires flexible starting times working any 5/7 days. The job requires working in areas with temperature and humidity variations (dry, cooler and freezer).

Key Accountabilities:
Make sure drivers & customers have signed all pages of invoices and returns
Keep records of driver paperwork errors
Check all assets returned by driver
Check all returned product and make sure returns are properly coded
Run labels and tag returned product
Enter data into the warehouse management system
Make sure drivers place equipment and returns on proper pallets in the returns area
Check product list under HACCP regulations
Release manifest when driver check-in process has been completed
Keep return area clean and orderly
Communicate any problems to management in a timely manner
Other duties and responsibilities that may be assigned to you by your manager
Operate an electric power pallet truck or forklift to transport product
Follow SSOW and SOPs and immediately report any unsafe conditions
Must be able to communicate effectively at all levels of the business
Requires working efficiently, proactively and Health and Safety conscious in a fast-paced warehouse environment
Develop a good working knowledge of product, placement, and inventory control techniques and procedures
Daily cycle counting and inventory integrity across all zones
Follow procedures to comply with HACCP policy

The role requires a candidate who will possess:
PC Skills: Excel, Email and Word familiar with WMS systems
Strong numerical and analytical skills required
Attention to detail and accuracy
Must be able to identify product and determine quality according to HACCP guidelines
Strong personality and effective communication skills to explain and enforce proper policies and procedures
Strong organizational skills and ability to work to tight deadlines
The ability to co-operate and get along with co-workers
Excellent interpersonal and communication skills both in person and on telephone
The ability to analyse and resolve problems effectively and efficiently
Previous inventory experience in a fast-pace warehouse environment
Experience operating an electric pallet truck or forklift
Flexibility with regards to hours of work / shift work
Strong mathematical skills needed to count product, multiply, add, subtract and understand percentages

Core Competencies:
Understanding your customers - acts as a role model in personal approach to internal and external customer goals. Takes time to understand the underlying needs of the stakeholders beyond those initially expressed.
Flexibility & adaptability - demonstrates understanding of how change impacts people. Anticipates resistance to change and works to support effective change initiatives.
Building effective relationships- candidate is a role model for maintaining constructive and effective relationships with others across departments and other boundaries. Demonstrates effective communication techniques and skills and is seen as a team player.
Communication & listening - exceptional communication skills - writes and speaks clearly

On Offer
Flexible working possible
Annual Leave
Service Leave
Wellbeing Day
Service Recognition
Learning & Development
STAR Award
Colleague Discount
Lifestyle Savings Platform on a number of well known brands and retailers
Enhanced Company Sick Pay
Employee Assistance Programme, and much more

The duties and responsibilities outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.