- Answering the telephone, directing any calls to the appropriate staff member or director
- Monitoring of email inboxes, responding or redirecting where necessary
- Greeting visitors to the office, signing them into the building in accordance with Fire Safety rules and showing them to the meeting room
- Processing the post received each day and passing to the relevant staff members or directors
- Processing the post to be sent each day – operating the franking machine, recording post sent on a weekly basis
- Sorting of documents received from each site – i.e. dockets
- Processing of invoices received – stamping, allocating site number, passing onto to the accounts payable team
- Scanning of invoices each day, to save on the server
- Taking a few of the employees’ hours over the phone and passing to the payroll team
- Executing driver checks via Licence Link, for employees and other drivers using the company’s vehicles
- Updating of the company’s vehicle spreadsheet, recording MOT due dates and any vehicles bought, scrapped or sold
- Arranging the insurance for new vehicles and adding them to the Motor Insurance Database
- Recording of vehicle accident claims and reporting them to our insurers, communicating with broker from initial claim right through to settlement
- Renewing road taxes online for the company’s vehicles
- Ordering & monitoring of fuel for sites
- Ordering of stationery for the office and for site managers
- Ensuring the contact telephone list is up to date for managers and gangers
- Ensuring the site location list is up to date with contact details for the managers and gangers
- Ordering, replacing, cancelling of vehicle fuel cards & site petrol cards
- Ordering, reallocating, cancelling of Tamar Tags
- Occasionally helping the accounts payable team with filing
- Occasionally typing letters to residents on sites to give them notice of upcoming utility works
- Other duties as and when required
Back to searchRECEPTIONIST/ADMINISTRATION ASSISTANT
RGB Recruitment
Posted 21 hours ago, valid for 16 days
Liskeard, Cornwall PL14 4LU, England
Full Time
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Sonic Summary
- An exciting opportunity has arisen for a Receptionist/Administrative Assistant to join a leading Groundworks Contractor in Liskeard.
- The role requires a highly organized individual with excellent communication skills and experience in Microsoft Office software.
- The position involves various duties including managing calls, greeting visitors, processing post, and maintaining vehicle records.
- The salary for this role is competitive and is dependent on experience (DOE).
- Candidates should have at least 1-2 years of relevant experience in a similar administrative role.
