Office Manager

Are you an organised, proactive individual looking for a varied and rewarding role? Our client is searching for an exceptional Office Manager to lead their administrative team, support senior management, and make a real impact in their community.

Office ManagerLittlehampton, BN17 5EW

• 37 hours per week (Monday to Thursday: 8:30 AM – 5:00 PM, Friday: 8:30am – 4:30pm)
• Some evening, weekend, or out-of-hours work required
• Fixed term contract up to 14 months
• NJC Scale 5–6, SCP 12–22 (£27,711 – £32,654 per annum / £14.36 – £16.93 per hour)

Please Note: Applicants must be authorised to work in the UK

Our client serves the vibrant coastal town of Littlehampton, striving to deliver exceptional services and events for their residents. From hosting weddings and civic events to managing local amenities and venues, they are committed to maintaining a high standard of service and a welcoming community spirit.

The Role

As an Office Manager, you’ll oversee the smooth operation of their administrative team, act as Personal Assistant to the Town Clerk, and coordinate key functions such as venue hire and HR administration.

Key Responsibilities:

• Act as PA to the Town Clerk, managing emails, diaries, and correspondence.
• Provide administrative support to the Deputy Town Clerk, Assistant Town Clerk, and Communications & Marketing Manager.
• Supervise and manage administrative staff, reception services, and the Admin Apprentice.
• Promote and manage venue hire for the Manor House and Community Centres, including weddings.
• Oversee HR administration, including recruitment, training coordination, and maintaining personnel records.
• Organise civic functions, including Mayor Making and Remembrance Sunday events.
• Maintain databases and ensure compliance with data management policies.
• Support and implement the Town Council’s goals and initiatives.

Benefits:

• Competitive salary
• Flexibility through time off in lieu for out-of-hours work
• A collaborative team environment
• Opportunities to develop your skills

The Ideal Candidate

Our client is looking for a highly organised, flexible individual with excellent time management skills who can lead a team and handle multiple priorities with confidence. About you:

• Strong communication and ICT skills, including Microsoft Office proficiency.
• Experience in staff supervision and office management.
• Knowledge of HR administration processes.
• The ability to manage diaries, coordinate events, and meet tight deadlines.
• A customer-focused approach and the ability to represent the Council with professionalism.
• Knowledge of local council functions is desirable.
• Experience in organising functions and events is desirable.

Ready to take on this exciting challenge? Apply now and make a difference. Closing date: Midnight Sunday 19 January 2025.

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be authorised to work in the UK. No agencies please.

Flat Fee Recruiter is an advertising agency promoting this role on behalf of the employer. You will be contacted directly by the employer and not Flat Fee Recruiter should they wish to move forward with your application. 

Other suitable skills and experience include Administrative Manager, Personal Assistant, Office Coordinator, HR Administrator, Venue Manager, Events Coordinator, Civic Officer, Team Leader, Administrative Supervisor, Administrative Support Officer.