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Gap Personnel who are operating as an employment business are currently recruiting on behalf of our client for A Business Support Administrator for a medical company based in L3 area.
This is a permanent position.
Role Overview
To provide comprehensive administrative support to the CEO, Senior Leadership Team and the wider organisation. Supporting with general and HR administration, the role holder will assist with a wide variety of tasks to ensure day to day operations run smoothly.
Collaboration is essential in this role as the Business Support Administrator will work closely with the Board Members and Senior Leadership Team, as well as other team members across the organisation, to coordinate meetings, projects, and communication effectively.
The Business Support Administrator is expected to uphold standards of excellence in administrative support, communication, and organisation contributing to the overall success and reputation of the company.
The Business Support Administrator role involves handling sensitive information and providing support to the CEO, Senior Leadership Team and HR team, demonstrating trust in the individual's ability to maintain confidentiality and handle responsibilities with integrity.
The role requires respectful communication and interaction with internal and external stakeholders, demonstrating respect for colleagues, clients, and partners.
The Business Support Administrator may be involved in various projects and tasks that require innovative problem-solving and creative thinking to streamline processes and improve efficiency.
Duties and Responsibilities:
General Administration:
- Organise and maintain calendars, appointments and meetings
- Manage meeting room bookings and ensure refreshments are provided for meetings and training events, as requested
- Handle incoming calls and emails and letters responding or redirecting as necessary
- Perform clerical tasks such as data entry, filing and document preparation, note taking and completing expense reports
- Where required, support in the preparation and review of formal documents, presentations, proposals and reports, proofreading and editing where required
- Assist with personal tasks for Senior Leadership Team, as needed
- Manage office supplies, consumable items and inventory for UK sites
- Coordinate travel arrangements, accommodation and meeting room bookings and activities relating to social events
- Take responsibility for ensuring general housekeeping within the offices and contact centre is maintained to the highest possible standards
HR Administration:
- Perform HR administration tasks including new starter administration, employee record updates, note taking at formal meetings, filing and general coordination activities
- Support with administrative tasks for any HR/training projects
Any other duties:
- Promote, share and live the Bullen vision, objectives and values.
- Any other duties which contribute to the success of the role and the business.
Essential Qualifications:
- Educated to A-Level or equivalent
- Full UK Driving Licence (pool car is available if required)
- Vocational qualification in a relevant field desirable
Essential Experience and Skills:
- Experience working in an administrative role covering a wide scope of activities
- Excellent Microsoft Office skills
- Proactive and self-sufficient
- Ability to work to deadlines managing multiple tasks and stakeholders
- Professional and flexible
- Strong organisation, prioritisation skills and time management skills
- High level of confidentiality and discretion with the ability to handle sensitive information appropriately
- Experience working in a similar administrative role with PA responsibilities desirable
Hours of Work:
- Monday - Friday
- 9 am - 5 pm
Salary:
- £12.50 per hour
- Weekly pay
Gap personnel group are committed to the selection, recruitment, and development of the best people, basing judgment solely on suitability for the job.
