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Job Title: Engineering Document Controller
Reports To: Engineering Director
Function Engineering
Location: Knowsley
Job Purpose: Responsible for managing and controlling project documentation across multiple engineering projects. This role is essential in ensuring all technical documentation is well-organised, up to date, and accessible to key stakeholders within the business.
Role and Responsibilities
Maintain and control all engineering project documents, ensuring proper categorization, storage, and version control.
Ensure timely distribution of all relevant documents to internal teams, clients, contractors, and external stakeholders.
Track the status of documents, including approvals, revisions, and updates, and ensure all stakeholders are informed of any changes.
Ensure all documentation is compliant with company, client, and industry standards, including health and safety regulations.
Create and maintain accurate records of all documentation and ensure archiving of documents as required at the completion of projects.
Manage the document control system (e.g., SharePoint, EDMS, or other electronic document management systems) to ensure it meets project requirements.
Work closely with project managers, engineers, and other departments to ensure all documentation needs are met and project deadlines are supported.
Ensure all documents are properly checked and approved before distribution, and that they meet Clarke Energy's quality standards.
Assist with internal and external audits by providing access to relevant documentation, and generating reports on document control activities as needed.
Train new staff and team members on document control processes and systems to ensure consistency and efficiency across projects
Knowledge and SkillsEssential
Previous experience as a Document Controller, preferably within an engineering, construction, or industrial environment.
Familiarity with document control systems.
Strong organisational skills with a meticulous approach to managing documents, ensuring accuracy and version control.
Excellent verbal and written communication skills, with the ability to work effectively with engineers, project managers, and external parties.
Ability to anticipate and resolve documentation-related challenges in a fast-paced project environment.
Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and capable of learning new software systems quickly.
Strong time management and multitasking skills to manage multiple documentation workflows simultaneously.
Desirable
Experience working in an engineering or construction firm would be highly beneficial.
Certification in document control or records management would be an advantage.
Personal Attributes& Professional Knowledge and Skills
This role requires the job holder to demonstrate that they are:
consistently trustworthy and professional.
reliable and dependable.
responsive to customers needs
supportive and able to work well with colleagues.
effective in managing their time and workload.
prepared to work under own initiative and do what is required to get job done.
committed to quality and improvement.
willing to take responsibility for work and actions.
keen to seek out and act on ideas for self- improvement.
In addition it is particularly important to the success of this role that the job holder can demonstrate the following:
Excellent analytical skills.
Ability to plan and prioritise effectively.
Good attention to detail
Willingness to be flexible and adaptable- responds well to changing priorities and targets.
Good relationship building and communication skills.
Balanced decision making.
Effectiveness under pressure.
Resilience and tenacity stays focused and positive despite difficulties.
