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PURPOSE OF ROLE
The Procurement Specialist is primarily responsible for managing and maintaining accurate and updated procurement information for the Liverpool site. This role also requires active participation in negotiating purchasing and supply conditions for local portfolios, ensuring alignment with the groups global procurement practices.
Main Responsibilities
Procurement Data Management
- Process and update price lists and trade agreements within the AX platform, maintaining data integrity.
- Identify, monitor, and report any discrepancies in negotiated trade agreement prices.
- Oversee local AX setup and data maintenance for raw materials, packaging, and indirect items, including the completion of vendor and raw material onboarding forms.
- Maintain vendor approval lists, KPIs, non-conformance corrective and preventive action (CAPA) logs, and item listings.
- Participation in Negotiations
- Engage in mid-level cost-saving projects for indirect procurement and lead tender processes for indirect service provision.
- Collaborate with departments to identify and support their needs for indirect spend projects, clarifying internal requirements.
- Identify suitable suppliers and service providers aligned with specific procurement needs.
- Draft agreements using standard contracts, ensuring alignment with qualitative, quantitative, and commercial terms.
- Contract and Supplier Tracking
- Issue, expedite, and archive Supplier Code of Conduct forms, tracking completion rates and overseeing supplier onboarding.
- Maintain local site Contracts within the Global SharePoint system.
- Log and manage quotes for indirect and capital expenditure requests (RFI, RFQ, RFP) in accordance with Global Procurement Policy.
- Contribute to Top-100 raw materials reporting, monthly site reporting, and quarterly centralised reporting.
Participation in Negotiations
- Engage in mid-level cost-saving projects for indirect procurement and lead tender processes for indirect service provision.
- Collaborate with departments to identify and support their needs for indirect spend projects, clarifying internal requirements.
- Identify suitable suppliers and service providers aligned with specific procurement needs.
- Draft agreements using standard contracts, ensuring alignment with qualitative, quantitative, and commercial terms.
Contract and Supplier Tracking
- Issue, expedite, and archive Supplier Code of Conduct forms, tracking completion rates and overseeing supplier onboarding.
- Maintain local site Contracts within the Global SharePoint system.
- Log and manage quotes for indirect and capital expenditure requests (RFI, RFQ, RFP) in accordance with Global Procurement Policy.
- Contribute to Top-100 raw materials reporting, monthly site reporting, and quarterly centralised reporting.
Additional Responsibilities
- Manage purchase orders for indirect requisitions in the AX platform and collaborate with the finance department on invoice control.
- Coordinate the sampling of new raw materials upon instruction from the Procurement Manager, tracking requests and compiling information for HMRC audits.
- Escalate urgent invoice issues to the Procurement Manager, documenting root causes and resolutions. Attend a weekly meeting with finance team to resolve invoicing issues.
- Ensure data accuracy and maintain procurement-related logs, reports, and documentation.
- Facilitate the follow-up, processing, and resolution of supplier complaints.
- Ensure compliance with internal regulations, Health and Safety standards, and the organisations Quality, Environmental, and Sustainability goals.
- Adhere to the Beckers Code of Conduct and maintain respect for the provided work equipment.
- Attend and actively be involved in Purchasing Specialists meeting.
KEY SKILLS, KNOWLEDGE AND BEHAVIOURS REQUIRED
Skills and Competencies
- Proficiency in Microsoft Office. Experience with AX Microsoft Dynamics or SAP.
- Strong attention to detail with structured and analytical problem-solving abilities.
- Driven, with a focus on process optimisation and continuous improvement.
- Excellent communication skills and ability to effectively engage with internal and external stakeholders.
- Service-oriented approach and ability to excel in operational and routine task.
- Candidates with 2 years experience in similar role would be ideal.
What you can get:
- Competitive salary
- Access to company discount platform
- Access to employee assistance programme
- Access to Cash Plan
- Access to Cycle to Work Scheme
- On site physiotherapy every week
