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Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.
We are looking for an experiencedadministrator to join our team in Livingston. This role is fully office based and will provide adminitrative support to the Morris & Spottiswood Scotland Division.
This is a varied role that requires strong administrational skills as well as having the ability to communicate across all levels.
This role will include general administration; collating compliance information from operations ensuring the dashboard checks are in place, filing test sheets, general management of time sheets and assisting with O&M manuals.
Ideally you will have worked within the construction industry and have experience of working in a busy administrator role. We are looking for highly enthusiastic and motivated individuals who are able to adapt to new procedures and enjoy working in a team environment.
Experience of Microsoft Office applications is essential; a working knowledge of Word, Excel, Internet and email.
Key Duties Include:
- Work closely with Project Administrator and team colleagues to provide assistance and cover, as necessary and ensure a seamless service provision across business requirements.
- Process weekly timesheets and issue to Payroll.
- Management of weekly van mileage and inspection logs.
- Co-ordination of all annual leave within the business unit, update labour resource tracker, liaise with payroll.
- Monthly Staff Allocations for the business.
- Production of Operations & Maintenance Manuals for various Projects (previous experience would be desirable though full training will be given); chasing outstanding information from all involved in Projects (Sub-Contractors / Suppliers / Design Team)
- Management of site drawing registers and distribution of drawings to relevant parties.
- General photocopying, scanning and typing, preparation of presentations / reports, taking minutes at meetings, as required.
- Archiving returned site files.
- Cover Reception as and when required.
- Any other ad-hoc duties as required to assist the business as a whole.
Person Specification
The successful candidate will have:
- Strong administration skills including being able to effectively organise their workload.
- Experience of administration in a busy environment.
- The ability to use Microsoft Word and Excel.
- Good communication skills, being able to communicate well both internally and externally.
