Business Support Assistant

Blue Arrow Edinburgh are recruiting a Business Support Assistant to join our public sector client in Livingston. The role is to provide business planning and support to all directorates across the organisation. The role will be be mainly remote working, with 1 day per week in the office as a minimum. The successful candidate must have a basic disclosure, dated within the last 3 months. Please only apply if you have a valid Disclosure. The role is initially on a 6 month contract, with potential for extension.
Main duties:
* Process requests for travel and accommodation through the Travel services contract, researching options and communicating confirmation of bookings with relevant advice.
* Regularly engage with staff and provide a central customer enquiry point for the unit
* Support the directorate, collate and relay feedback, attend meetings
* Supporting the wider team by providing cover, for example, for Reception or Enquiries
* Contribute to the continuous improvement of working processes and practices of the wider team and organisation.
* Collating and processing data and maintaining databases (e.g. survey and evaluation responses, event attendees and engagement).
* Answering internal and external enquiries via email, telephone and in person.
* Liaising with colleagues and external customers.
* Raising, tracking and receipting Purchase Orders (Oracle)
* Arrange payment of invoices

Skills/experience:
* Excellent organisational skills with the ability to manage your workload. Along with using your own initiative to balance competing priorities and ensure deadlines are met
* Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively
* Experience of working in a fast paced office environment, proficient in the use of Outlook, Word and Excel IT packages
* Using problem solving skills you will regularly analyse information to produce reports and recommendations to improve systems, processes and performance

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.