Finance Officer

I am partnered with an iconic charity based in Central London who are looking to appoint a Finance Officer on a full time basis. This role will initially be temporary with the view to go permanent. You must be available to start no later than w/c 31st March 2025. A hybrid working arrangement is available with an office presence only required a maximum of 1-2 days per week.

Reporting to the Financial Controller and working closely with other members of the finance team, the primary responsibilities of this role include processing the purchase and sales invoices, administering credit control, and supporting tax and VAT requirements.

Key Accountabilities:

Accounts Payable

• Process invoices by checking, scanning, and accurately inputting them into the Yooz Purchase Order system within two days of receipt.
• Coordinate with the Finance Assistant to ensure deadlines are met.
• Manage internal and external purchase ledger communications.
• Verify invoice coding and ensure VAT is applied correctly.
• Identify and separate invoices for the subsidiary Trading Company, ensuring correct posting.
• Reconcile supplier statements and ensure timely processing of outstanding invoices.
• Resolve queries by liaising with purchase order originators, budget managers, and suppliers.
• Verify supplier details before payments.
• Perform other accounts payable tasks as needed.

Payment Processing

• Process fortnightly BACS runs for the Gallery, Capital Project, and Trading Company, ensuring suppliers are paid within agreed terms.
• Initiate urgent payments when necessary.

Accounts Receivable

• Input all receipts into the finance system and notify relevant departments.
• Issue and manage sales invoices, ensuring timely distribution to clients.
• Prepare monthly catering recharges and organise refunds.
• Process miscellaneous income and donations daily.
• Prepare and input all received cheques for banking.
• Maintain an efficient filing system for sales ledger records and complete period-end procedures.
• Provide detailed statistical income information as required.
• Execute additional accounts receivable tasks as needed.

Credit Control

• Review outstanding debtors and chase overdue amounts following internal guidelines.
• Prepare a monthly debtors report for the Financial Controller.
• Issue monthly statements and reminders to customers.
• Maintain accurate debt collection records.
• Resolve customer queries in a timely manner.
• Complete withholding tax documentation.

The postholder is expected to demonstrate relevant knowledge and experience in these responsibilities. This job description is indicative but not exhaustive. Additional duties may be assigned as required within the scope of the role.

Person Specification:

Qualifications, Knowledge, and Experience

• Prior experience working in accounts, primarily in an accounts payable role.
• Strong understanding of accounts receivable, particularly invoicing and credit control.

Skills and Attributes

• Familiarity with VAT principles.
• Solid understanding of basic accounting principles.
• Proficiency with finance software packages.
• Intermediate-level proficiency in Excel.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively, gaining confidence from both finance and non-finance staff.
• Enthusiastic and proactive approach to work.

What's in it for you?:

This position is initially offered on a temporary basis with the view to go permanent. Applicants who are only searching for temporary roles only will also be considered. On offer is an annual salary equivalent of circa £30,000, which is potentially negotiable, plus enhanced benefits.