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The Assistant Financial Controller will assist the Director of Finance to support our hotel finance team and co-ordinate financial functions and activities with other departments as appropriate.
Your Key Responsibilities:
• Supervises the Accounts Office team, Accounts Payable, Income Audit /A/R / Cashier.
• Ensures day to day accounting functions are properly and fully executed in accordance to stated policies and procedures.
• Supervises accounting entries to the General Ledger by Income Audit / General Cashier, Accounts Payable and for Payroll analysis.
• Reviews Daily Income Audit pack and actions are areas of concern in cash reports, revenue allowances, house checks and C/L miscellaneous charges and credits.
• Prepares miscellaneous accounting entries to the General Ledger.
• Checks that invoices being processed for payment from Accounts Payable Ledger are accurate, have been properly approved, have required back up attached, and are correctly coded.
• Prepares weekly payroll forecast information for the Hotel Manager, for his review and approval.
• Compiles and circulates, to senior team, comparison of actual weekly payroll costs to approved forecast, for Hotel Managers explanations, follow-up and analysis.
• Identifies areas of concern.
• Evaluates the cost effectiveness of contract services compared with in-house services, and lease or buy decisions. • Reviews trial balance of general ledger accounts for correctness and accuracy in postings.
• Assist preparation and compilation of the monthly financial reporting pack for Head Office, in accordance with deadlines.
• Liaises with department heads regarding monthly financial results compared with budget and Forecast. Prepares a comprehensive analysis of reasons for variance to budget and forecast.
• Produces monthly operating statistics, and KPI’s and investigates areas of concern.
• Compiles reports and statistics for the Director of Finance.
• Completes designated balance sheet reconciliations by 3rd week of each month and presents to controller for review, to include Cash/Credit Card controls and Accruals.
• Review Aged Debtors listing each month and presents, to senior team, explanations of any overdue amounts or any collection efforts.
• Presents to GM/ DOF any requests for bad debt provisions or write offs
. • Assists in preparation of the hotel strategic plans and budget packages.
• Co-ordinates monthly forecasting process, with Hotel Management Team, in accordance with deadlines for submission of the three-month outlook.
• Maintains the Purchasing System, Market Lists, Users, Training and Prices.
• Maintains accurate and detailed purchase asset register for capital expenditure.
• Reconciles Asset Register to General Ledger each month.
• Ensures internal audits are performed regularly across the business, to ensure controls are in accordance with policy and procedure.
• Replaces key tasks for other members of the Accounts Team as and when needed, including holiday cover.
• Undertakes miscellaneous tasks assigned by the Director of Finance. Your Knowledge & Capabilities:
• You are familiar with multi-outlet budgeting and financial results.
• You have excellent communication skills with the confidence and personality to build strong relationships across different levels.
• You are a positive, dynamic and effective leader, able to empower and inspire a team. Proven Experience/Qualifications:
• Minimum 2 years’ experience in a similar role, in a hotel or resort • Experience of Opera, Symphony, Fourth, SUN and procurement/purchasing systems is preferred
• Strong knowledge and proficient user of Microsoft Excel
