Back to search
Our client is a progressive marketing agency in London. They are seeking a detail-oriented and organised Finance Assistant to join our team. The ideal candidate will be responsible for managing the Accounts Payable function, alongside general office management duties. This role requires a proactive individual with excellent communication and problem-solving skills, capable of handling a variety of tasks efficiently and accurately.
Responsibilities:
- Accounts Payable:
- Process and accurately record incoming invoices, ensuring proper coding and approvals.
- Handle employee expense claims, verifying receipts and ensuring compliance with company policies.
- Manage and process entries from Dext (or similar software) for efficient data capture.
- Reconcile supplier statements and resolve any discrepancies.
- Maintain accurate and up-to-date accounts payable records.
- Asset Register:
- Maintain and update the company's asset register, recording new acquisitions and disposals.
- Conduct monthly reconciliations of Depreciation.
- General Office Management:
- Manage and order office supplies, ensuring adequate stock levels.
- Handle office subscriptions and renewals.
- Manage office insurance policies, ensuring timely renewals and accurate records.
- Organisation of some staff travel & staff entertainment
- Manage and work with IT support provider
- General office administration duties as required.
- Other:
- Assist with month-end and year-end closing procedures.
- Provide support to the finance team as needed.
- Maintain confidentiality of financial information.
Qualifications and Skills:
- Experience in an Accounts Payable or similar finance role.
- Understanding of basic accounting principles.
- Proficiency in using accounting software and MS Office Suite (Excel, Word, Outlook).
- Experience with Dext (or similar expense management software) is highly desirable.
- Excellent attention to detail and accuracy.
- Strong organisational and time-management skills.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality.
