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About the Role:
As an integral part of our finance department, the Accounts Payable Assistant handles the prompt and precise processing and payment of our supplier invoices. Initially under the supervision of the Financial Controller, you will address any queries or issues from suppliers and utilise our Xero accounting software for bank reconciliations and to inspect Aged Payables reports. This role offers the chance to enhance your skills and collaborate with a compact finance team within a company that operates across both the UK and the Netherlands. As our company grows, there will be opportunities to engage in other internal projects and broaden your role.
Key Responsibilities:
- Oversee all aspects of payments and invoice processing.
- Daily management of the Accounts Payable (AP) inbox.
- Upload and accurately code supplier invoices into the accounting system (Xero).
- Align purchase orders with invoices as needed.
- Prepare and schedule invoices for weekly payment runs.
- Collaborate with our leadership team to ensure all invoices receive approval prior to payment.
- Conduct weekly payment activities, including both domestic and international wire transfers.
- Perform bank statement reconciliations.
- Guarantee timely and precise processing of supplier payments, payroll, employee reimbursements, and other miscellaneous payments.
- Address payment queries with internal stakeholders and escalate as required.
- Communicate with suppliers concerning payment enquiries and issues.
- Carry out reconciliations against supplier statements.
- Apply credit notes to supplier invoices when necessary.
- Monitor Aged Payables for outstanding supplier invoices.
- Generate Purchase Orders when required.
- Adhere to internal controls, company policies, and regulatory requirements.
- Assist the Finance team with various ad hoc requests.
Desired Qualities:
- Proven experience in a finance role, ideally within Accounts Payable.
- Proficiency in using accounting systems, with Xero and/or Dext experience being a significant advantage.
- Ability to manage multiple tasks effectively under tight deadlines.
- Exceptional written and verbal communication skills.
- Meticulous attention to detail.
Personal Qualities:
- A proactive and ambitious attitude, eager to step out of your comfort zone.
- Diligent attention to detail with a focus on quality and safety.
- Capable of adapting to changes and thriving in a dynamic setting.
- Self-sufficient with minimal need for supervision.
- Strong interpersonal skills, able to engage with colleagues across various levels of the organization.
- Excellent time management and organizational abilities.
Key Benefits:
- 25 days of annual leave, excluding public holidays.
- Hybrid working model.
- Health insurance.
- Personal development budget.
- A fun and dog-friendly office environment, equipped with a gym and bar.
- Cycle to work scheme.
