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Our client an award-winning creative communications agency based in London Bridge are recruiting for an experienced Accounts Payable Assistant to join their team on a hybrid basis (Tues, Wed & Thur in the office).
The ideal candidate will be responsible for managing the Accounts Payable function, alongside general office management duties. This role requires a proactive individual with excellent communication and problem-solving skills, capable of handling a variety of tasks efficiently and accurately.
Responsibilities:
- Accounts Payable:
o Process and accurately record incoming invoices, ensuring proper coding and approvals.
o Handle employee expense claims, verifying receipts and ensuring compliance with company policies.
o Manage and process entries from Dext (or similar software) for efficient data capture.
o Reconcile supplier statements and resolve any discrepancies.
o Maintain accurate and up-to-date accounts payable records.
- Asset Register:
o Maintain and update the company's asset register, recording new acquisitions and disposals.
o Conduct monthly reconciliations of Depreciation.
- General Office Management:
o Manage and order office supplies, ensuring adequate stock levels.
o Handle office subscriptions and renewals.
o Manage office insurance policies, ensuring timely renewals and accurate records.
o Organisation of some staff travel & staff entertainment
o Manage and work with IT support provider
o General office administration duties as required.
- Other:
o Assist with month-end and year-end closing procedures.
o Provide support to the finance team as needed.
o Maintain confidentiality of financial information.
Qualifications and Skills:
- Proven experience in an Accounts Payable or similar finance role.
- Understanding of basic accounting principles.
- Proficiency in using accounting software and MS Office Suite (Excel, Word, Outlook).
- Experience with Dext (or similar expense management software) is highly desirable.
- Previous exposure to Quickbooks
- Excellent attention to detail and accuracy.
- Strong organisational and time-management skills.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality.
- Finance qualifications (AAT or similar) desired but not essential
If this sounds like you then please send us your CV now!
Due to the high volume of applications, only successful candidates will be contacted.
