Finance and Administration Assistant

Administrative and Finance Assistant - Secondary School, North London

We are currently recruiting for a dedicated and organised Administrative and Finance Assistant to join our secondary school in North London. This is a term-time only position, working 36 hours per week, Monday to Friday. The role offers a salary of 29,230 FTE, pro-rated to 25,000 per annum.

Administrative Duties:

• Provide administrative support to the Business Manager and the admin support team.
• Distribute internal post and liaise with caretakers for parcel deliveries.
• Handle franking of external post and liaise with the Finance Department to top up the Franking Account.
• Make travel arrangements for staff and students as required.
• Take payments from parents for trips and music lessons.
• Support senior administrators with posting letters and other clerical duties as needed.
• Assist with outgoing phone calls to parents.
• Work on Microsoft packages, SIMS, and other school databases.

Finance Duties:

• Manage purchase orders and deliveries, ensuring accurate record-keeping on the School's IT Finance System (NOVUS).
• Provide administrative support for placing purchase orders.
• Coordinate with the Finance Manager to implement systems that comply with NOVUS.
• Manage petty cash for small purchases.
• Input invoice and order information into the NOVUS system.
• Contact suppliers to follow up on purchase orders and invoices.
• Photocopy and upload signed invoices to NOVUS, maintaining excellent records of all transactions.

• Experience in an administrative role, ideally within a school environment.
• Competency in Microsoft Office, SIMS, and school databases.
• Experience with finance systems such as NOVUS would be an advantage.
• Excellent organisational skills and attention to detail.
• Ability to work both independently and as part of a team.

• 29,230 FTE pro-rated to 25,000 per annum.
• 36 hours per week, term-time only (Monday to Friday).
• Opportunity to contribute to a dynamic school environment.

If you are interested in this role, please send us your CV. We look forward to reviewing your application and making further arrangements.