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Our client, a medium sized law firm based in the West end are looking for anAdministrator to join their Business Services Centre team on a permanent basis.
The role requires first class administrative and interpersonal skills and the proven ability to undertake a wide range of administrative tasks, demonstrating initiative, enthusiasm, professionalism and a high-level quality service delivery. The successful candidate will be career minded and proud of the service they provide and will strive to continually provide a value added and quality service delivery to all individuals, at all times and in all circumstances. The office environment has changed somewhat since the introduction of hybrid working and, in turn, moved administrative roles further away from hard copy related tasks. Accordingly, a good knowledge of Word, Excel and Adobe are required for this role. Previous knowledge of a DMS is also desirable but not essential as full training will be provided. This is a hybrid role with 2 days WFH and 3 days physically in the office once probation has been passed.
The main responsibilities of the role include:
- Undertake scanning tasks, saving documents to the document management system and liaising with the Reprographics Department where required
- Complete document engrossments in conjunction with the EAs/secretaries, including the binding or other 'finishing' of documents
- Create, prepare and assemble sales packs, court bundles and other exhibition materials
- Assist with the assembly or preparation or maintenance of court bundles and other exhibits
- Assist with specific projects for Legal and Support Departments, providing general office administrative support
- Demonstrate teamwork, provide cover within the team with flexibility to swap days working in the office where necessary
- Demonstrate enthusiasm to learn the requirements of key clients to ensure the correct processes and procedures are followed
- Undertake all other necessary tasks to support efficient filing administration process including scanning tasks, ensuring online registers are up to date, document management as necessary including saving documents to DMS and datasites and effective liaison with support teams to ensure effective completion of tasks
- Complete small or individual copying tasks that must be retained within the practice areas or are otherwise not suitable for completion by the Reprographics Department
- Proactive use of the workflow management tool in order to take full ownership of all tasks from start to finish ensuring that deadlines and business needs are met and communicated to users
- Deliver excellent customer service to internal clients by developing a good understanding of and awareness of partners, lawyers and department secretaries and practice areas as well as an understanding and awareness of the department's working practices, quality standards, professional ethos and service delivery
- Proactivity in identifying ways to improve processes and ways of working, spotting opportunities to contribute to the continual improvement of the General Administrative
To secure this role you will need to have 6-12 months experience in a law firm or corporate company. The office offers a frinedly team orientated culture and great benefits.
