Events Coordinator

Merrifield Consultants are delighted to be partnering with a Medical Membership Organisation to recruit a Part-time (4 days) Faculty Administrator. This is a unique opportunity to join a respected medical membership organisation, supporting essential engagement and activities for healthcare professionals across the London and Southeast regions.

This role supports the London and Southeast region by delivering events, managing communications, and providing administrative support to enhance member engagement. Key responsibilities include coordinating board meetings, organising events, budget management, and maintaining member data. This position is ideal for a proactive administrator passionate about supporting medical professionals.

Position: Faculty AdministratorSalary: £26,779 pro-rated (FTE of £33,473)Location: London, Hybrid - 2 days in the officeContract: Part-time (4 days), Permanent

Responsibilities

• Event Coordination: Organise and promote engagement events, including an annual AGM, social events, and wellbeing sessions. Manage event logistics, communicate with delegates, and provide on-site support to ensure a positive experience for all participants.
• Meeting Support: Schedule and provide administrative support for board meetings, pre-board officer meetings, and sub-committees.
• Communications: Develop and distribute electronic newsletters, update faculty web pages, and maintain a presence on social media to enhance member engagement and disseminate important information.
• Data Management: Manage and update member information on the Customer Relationship Management (CRM) system, prepare reports on event attendance and member demographics, and ensure accurate records for internal reference and planning.
• Budgeting and Financial Administration: Support financial management by preparing budgets, processing invoices, reconciling payment reports, and assisting with monthly management accounts to maintain budgetary control.
• Member Engagement: Serve as the primary point of contact, assist with fellowship applications, and work closely with officers to support initiatives that promote a vibrant member community.

Person Specification

• Experience: Demonstrated experience in general administration, event coordination, and managing communications, preferably in a membership or medical organisation.
• Skills: Strong organisational and multitasking abilities, proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams), experience with CRM systems, and digital platforms for communications (social media, email marketing).
• Attributes: Proactive and adaptable, with excellent interpersonal skills for engaging with members and external contacts at various levels. Comfortable working both independently and collaboratively within a team. Willingness to occasionally attend evening or weekend meetings.

If you are ready to make an impact by supporting healthcare professionals and creating meaningful engagement within a respected membership organisation, we would love to hear from you. Apply today!

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.