Team PA - City Law Firm

AJ Chambers are assisting a fantastic City Law Firm who are looking for a Team PA to join their central Secretarial team. The role will suit an individual who is looking for that next step in their Legal PA Career supporting Senior Fee Earners in various legal disciplines.

Main duties will include but not limited to:

• Support with in-office secretarial and admin tasks to support the Legal Secretaries and fee-earners.
• Respond to queries that come into the shared secretarial mailbox promptly
• and efficiently.
• Support with answering overflow calls that come through to the firm’s centralised phone Hunt group, directing these are required.
• Assist with the preparation and formatting of legal documents, correspondence, and reports.
• Handle client inquiries and communications professionally and promptly.
• Handle confidential documents and communications with discretion.
• Maintain and organise electronic and physical files, ensuring all documents are accurately filed and easily accessible; at times, using the firm’s practise management system, Practise Evolve, to do this.
• Support with printing and bundling jobs.
• Good knowledge of the firm’s house styles and ability to advise others on how to use these.
• Conduct basic legal research and compile information as required by the legal team.
• Assist with the preparation of billing statements and invoices, ensuring accuracy and timely submission.
• Work closely with other secretaries and administrative staff to support the overall efficiency of the departments

Previous Experience

• Some previous experience working in a secretarial role.
• Experience of working in a fast-paced environment with multiple priorities.
• Good attention to detail. Accurate and thorough.
• Excellent verbal and written communication and interpersonal skills.
• Strong and consistent administrative and organisational skills.
• A team player who is confident sharing information across a broader team.
• Excellent IT skills with fast and accurate typing

If you are looking for a role where you can have clear career progression and be part of a busy team and be able to develop experience in a number of legal disciplines then feel free to get in touch with Ella at AJ Chambers