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Teqniq is searching for a IT Risk & Governance Assistant to work in the public sector.
35 hours per week.
4 months contract.
09:00-17:00
Job Description:
1. Undertakes under supervision sourcing of contracts for the provision of IT services on behalf of the Council. Manages ongoing relationships with 3rd party suppliers and partners to ensure services delivered meet contractual obligations, deliver savings and provide value for money.
2. Supports the IT Contracts & Performance Manager and Coordinator in providing high quality advice and support on contract management and supplier invoicing and debt issues, maintaining excellent relations with corporate procurement.
3. Proactively negotiates and oversees contracts, ensures proper monitoring, ensures that all parties perform their obligations, and initiates actions to bring contracts back into line or to terminate them.
4. Uses procurement framework agreements, working collaboratively with partner and government organisations, taking advantage of shared services principles and procurement centres of excellence where appropriate.
5. Assists in the Supplier Management1 process ensuring that underpinning contracts deliver service level requirements.
Main duties and responsibilities
1. Investigates options for fulfilling requirements, including possible sources of supply, and agrees the preferred options and potential suppliers with the colleagues.
2. Ensures that suppliers are set up on RFQ system, approved in accordance with corporate policies.
3. Mobile Telephony - Process all adds/moves and changes in relation to mobile telephony orders and requests. Set up reporting on the suppliers portal. Updating of database as required.
4. Manages the process, from clarifying a specification to placing contracts, engaging with professionals in other related disciplines as appropriate.
5. Negotiates with preferred suppliers, prepares tender documentation, drafts underpinning contracts and technical schedules, and develops acceptance procedures / criteria, in line with the Council’s Service Level requirements.
6. Manages relationships with 3rd party suppliers and partners to ensure services meet delivered meet contractual obligations and provide value for money. Manages contract change Notices (CCNs).
7. Processes supplier orders and invoices. Ensures payment status of supplier invoices is in accordance with agreed timescales and other contractual arrangements. Raising Purchase Orders for both on going and project service.
8. Ensures that supplier performance is properly monitored and regularly reviewed. Recommends or initiates the invocation of penalties, contract renegotiation or contract termination where appropriate.
9. Proactively carries out periodic reviews to ensure contractual compliance and value for money (e.g. benchmarking) in conjunction with IT Contracts & Services.
10. Provides finance support to colleagues including IT programme & projects.
TEQ-1024-RQ1398509
INDPM1
Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client, (or any third parties we have dealings with) for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify teqniq of any hirer who I do not want my details to be passed onto.
